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The Fleet Management Coordinator acts as the “owner” of Tesla’s heavy‑lift and mobile‑equipment fleet, which includes scissor lifts, boom lifts, vertical mast lifts, heavy‑duty trucks, commercial vehicles, industrial trucks, aerial platforms, AGVs, Carts, and related accessories. The coordinator will be the single point of contact for all internal Tesla teams that request equipment, ensuring safe, efficient, and cost‑effective utilization while maintaining rigorous maintenance, compliance, and performance‑monitoring standards.

What You'll Do

Serve as the primary liaison for all internal requests (engineering, production, construction, safety, etc.)
Maintain a real‑time inventory system (e.g., SAP, ServiceNow, or custom Tesla tracker) to schedule, reserve, and track equipment usage
Approve/reject allocation requests based on availability, priority, and safety considerations
Develop, maintain, and execute Preventive Maintenance (PM) schedules for each equipment class
Coordinate Reactive Maintenance (RM) and unscheduled repairs with internal service shops or external OEM service providers
Ensure all maintenance work follows OEM guidelines, Tesla safety standards, and local regulations (e.g., OSHA, EU‑OSHA)
Manage safety (UVV) inspections, safety certifications, and periodic audits.
Keep up‑to‑date records of certifications, equipment inspections, and regulatory compliance documents
Maintain accurate, searchable logs for each asset (service history, mileage/hours, parts used, downtime, etc.)
Generate weekly/monthly/quarterly KPI reports (utilization rate, MTBF, cost per hour, downtime, compliance status)
Define and track key performance indicators such as: Utilization % (actual vs. available hours), Mean Time Between Failures, Maintenance cost per operating hour, On‑time completion of PM/RM tasks, Safety incident rate, etc.
Present KPIs dashboards to management and recommend process improvements
Manage relationships with OEMs, third‑party service providers, and parts distributors
Conduct regular safety briefings and equipment‑specific training
Identify opportunities to reduce downtime, lower cost of ownership, and increase fleet reliability
Lead basic root‑cause analyses for recurring failures and implement corrective actions.
Work closely with Production, Facilities, Construction, Logistics, and ESG teams to align fleet usage with project schedules and sustainability goals

What You'll Bring

Bachelor’s degree in mechanical engineering, Industrial Engineering, Business Administration, or related field
3–5 years of experience managing a heavy‑equipment fleet (construction, industrial, or logistics)
Experience of coordinating PM/RM programs and handling compliance audits
Familiarity with fleet management software (e.g., Fleetio, SAP PM, ServiceNow, or similar)
Basic understanding of hydraulic, electrical, and pneumatic systems used in lifts and AGVs
Ability to develop and interpret KPIs, produce data‑driven reports, and make actionable recommendations.
Good written and verbal communication skills (C1 level English and preferable B1 level German language)
Knowledge of OSHA/ISO 45001 standards and equipment‑specific safety regulations (e.g., ANSI/SAIA standards for aerial lifts)
Proficient in Microsoft Office Suite
Ability to work in a fast‑paced, cross‑functional environment
Flexibility to respond to urgent equipment needs outside normal business hours
Flexibility to work in shifts as per business needs

Tesla is an Equal Opportunity / Affirmative Action employer committed to diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, national origin, disability, protected veteran status, gender identity or any other factor protected by applicable federal, state or local laws.

Tesla is also committed to working with and providing reasonable accommodations to individuals with disabilities. Please let your recruiter know if you need an accommodation at any point during the interview process.

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