At flaconi, we believe that diversity fuels creativity, innovation and growth. It thrives in all its forms of beauty. Our team is a mosaic of individuals from different backgrounds, cultures and life journeys, all united by a shared passion for beauty. Our commitment is grounded in our core values, particularly #trustinpeople. We hold ourselves accountable for creating an environment where every employee feels honestly valued, heard and empowered to contribute their unique perspectives to foster belonging.
flaconi is an equal opportunity employer and welcomes and encourages all qualified candidates from all backgrounds and identities, regardless of ethnicity, race, gender identity, migration background, national origin, disability status, sexual orientation, religion, or age to apply.
If you require specific support during the application or interview process – e.g. live captions, more time for the interview or the task in a different format – just let us know so that we can adapt the process accordingly. We will do our best to make this possible.
We're looking for an organized and hands-on Junior Production & Studio Coordinator (all genders) to join our Visual Productions team for a part-time, 1-year contract (25 to 30 hours a week). If you're the kind of person who loves keeping things running smoothly behind the scenes, you'll fit right in here. You'll bridge the gap between our creative work and the daily logistics of our studio, making sure the team has exactly what they need to produce great content. From managing the studio space to keeping an eye on the budget, you'll be a huge part of our day-to-day success.
Your Role
- Keep track of products moving between our HQ and the studio, making sure everything is ordered, logged, and returned on time.
- Take ownership of our mini-warehouse so it stays organized, clean, and ready for action, which includes running our bi-annual inventory checks.
- Manage our invoice process from start to finish, ensuring everything is filed correctly so our monthly closing goes off without a hitch.
- Monitor our department spending, put together production summaries, and help the team plan for upcoming shoot costs.
- Organize the logistics for extra equipment or specific props whenever a production calls for something special.
- Support the administrative side of booking models and freelance creatives for our bigger campaigns.
- Keep our documents in check by organizing buyouts and usage rights so our creative assets are always compliant and good to go.
Your Profile
- You have a real talent for structuring your day and can juggle a few different projects at once without losing track of deadlines.
- Care about the little things, bringing a sharp eye for detail to double-checking invoices, numbers, and product shipments.
- You're proactive, if you see something that needs fixing, tidying, or organizing in the studio, you just jump in and get it done.
- Navigate Google Workspace (especially Sheets and Docs) with ease.
- Communicate clearly and easily with different people, bringing fluency in both German and English (written and spoken).
- You bring a solid background in office management and administrative assistance.
- Bring a positive, helpful attitude to the workplace, genuinely enjoying supporting the people around you.
Nice to Have
- You have some previous experience working in a creative studio or production team.
- Previous experience with tools like Continia or Precisely is a nice bonus.
What We Offer
- Our employees matter to us: We cover the costs for your BVG or Deutschland ticket.
- Work-life balance: 29 vacation days plus additional days off on the 24th and 31st December, flexible working hours, up to three days of working from home per week, and in specific cases, the option to work 100 % remotely within Germany; the possibility of a paid sabbatical.
- flaconi Academy: Actively shape your own career path by taking advantage of our internal and external training opportunities.
- We care about your well being: We want to support you also during difficult times. For this, we offer you and your close relatives counseling sessions with mental health professionals.
- flaconi fitness: a wide range of sports options & discounts on memberships.
- Family first: Our "emergency-daycare" is there for you in out-of-the-ordinary situations to look after your child on site at our office.
- Thinking about tomorrow together: flaconi subsidizes your savings contribution to the company pension scheme with an additional 20%.
- A comfortable working space with everything you need: High end technical equipment, fruits and drinks, no dress code and dogs are welcome in our office!
- Other perks: Great discounts in our online shop as well with our partner companies, cool team events & company parties!
Check out all benefits HERE.
Founded in 2011 as one of the first online perfumeries, flaconi is honored to work with more than 700 people from 60 different nations at the flaconi headquarters in Berlin-Charlottenburg and its fulfillment center in Halle. Shape our company's success with us and apply now online! We look forward to receiving your complete application documents including your earliest starting date and salary expectations. flaconi will not accept unsolicited resumes from any source (e.g. recruitment agency) other than directly from a candidate.
