Qualcomm Germany GmbH
Administration Group, Administration Group > Administrative Support
General Summary:
About Qualcomm
Qualcomm is a global technology leader enabling intelligent computing everywhere. Our innovations power advanced connectivity, high‑performance computing, and AI solutions across industries such as automotive, IoT, and mobile. In Germany, we work in highly collaborative, international teams, combining technological excellence with a strong local footprint.
About the Role
For our R&D team in Aachen, we are looking for a Senior Administrative Assistant who plays a key role in keeping our technical staff focused on what they do best — engineering and innovation. By taking ownership of a broad range of operational and administrative tasks, you will be the backbone of our day-to-day office operations and a trusted partner to the team.
The role requires a high degree of independence, reliability, and a proactive hands-on mindset in a dynamic, international environment.
Your Responsibilities
Office Management : Oversee day-to-day office operations, coordinate with facility management, service providers, and internal departments (IT, HR, Finance), and ensure a well-organized, productive working environment. Act as a point of contact for internal departments (HR, Finance, IT, Facilities) and external partners
Purchasing & Procurement : Initiate and follow up on purchase orders, coordinate with internal finance and procurement teams, handle invoices and receiving orders
Shipping & Logistics : Coordinate incoming and outgoing shipments, manage customs documentation, and liaise with logistics providers
Travel : Organize domestic and international business travel, including expense reporting
Inventory Management : Maintain and track equipment and office assets, conduct regular stock checks, and manage asset lifecycle documentation
Events & University Collaborations: Organize meetings, workshops, local and regional events with a focus on internal events as well as coordinate with universities and research institutions
Support : Provide administrative assistance to managers and the team, including correspondence, meeting preparation, and onboarding/offboarding support. Proactively support process optimization and operational efficiency
General: Manage confidential and sensitive information with a high degree of professionalism
Your Profile
Completed commercial training (e.g. kaufmännische Ausbildung) or comparable qualification
Several years of relevant professional experience as an administrative or executive assistant, preferably in an international company OR showing truly exceptional performance, which show an excellent learning curve and potential
Strong organizational and coordination skills with a structured and reliable working style
High level of discretion, integrity, and professionalism
Very good communication skills in German and English , both written and spoken
Confident user of Microsoft Office (Outlook, Word, PowerPoint, Excel); experience with enterprise systems is an advantage
Ability to work independently, prioritize tasks effectively, and manage multiple topics in parallel
Service‑oriented mindset with a proactive and solution‑focused approach
We offer:
Aside from working in an open, relaxed and collaborative environment, you'll enjoy:
Competitive salary and benefits package.
Collaborative and inclusive work culture.
Career development and growth opportunities.
Company bike, job ticket
Employer-financed retirement provision
Mentoring program for intensive onboarding training and further education opportunities
Employee stock purchase program (15% discount on Qualcomm stock purchase)
You will join a highly motivated and experienced team working together from multiple locations around the world.
We look forward to receiving your complete and meaningful application!
Minimum Qualifications:
OR
Associate's degree and 2+ years of Administrative Assistant or related work experience.
OR
High School Diploma or equivalent and 4+ years of Administrative Assistant or related work experience.
*References to a particular number of years experience are for indicative purposes only. Applications from candidates with equivalent experience will be considered, provided that the candidate can demonstrate an ability to fulfill the principal duties of the role and possesses the required competencies.
Qualcomm is an equal opportunity employer. If you are an individual with a disability and need an accommodation during the application/hiring process, rest assured that Qualcomm is committed to providing an accessible process. You may e-mail [email protected] or call Qualcomm's toll-free number found here . Upon request, Qualcomm will provide reasonable accommodations to support individuals with disabilities to be able participate in the hiring process. Qualcomm is also committed to making our workplace accessible for individuals with disabilities. (Keep in mind that this email address is used to provide reasonable accommodations for individuals with disabilities. We will not respond here to requests for updates on applications or resume inquiries).
Qualcomm expects its employees to abide by all applicable policies and procedures, including but not limited to security and other requirements regarding protection of Company confidential information and other confidential and/or proprietary information, to the extent those requirements are permissible under applicable law.
To all Staffing and Recruiting Agencies : Our Careers Site is only for individuals seeking a job at Qualcomm. Staffing and recruiting agencies and individuals being represented by an agency are not authorized to use this site or to submit profiles, applications or resumes, and any such submissions will be considered unsolicited. Qualcomm does not accept unsolicited resumes or applications from agencies. Please do not forward resumes to our jobs alias, Qualcomm employees or any other company location. Qualcomm is not responsible for any fees related to unsolicited resumes/applications.
If you would like more information about this role, please contact Qualcomm Careers .
