As part of the Circular School teaching project funded by the Foundation for Innovation in Higher Education, the Karlsruhe University of Arts and Design is seeking to fill the following position starting July 1, 2026, or as soon as possible:
The position is limited to four years and is part-time (50%). Remuneration is based on the provisions of the Collective Agreement for the Public Service of the German Länder (TV-L), depending on personal qualifications, up to pay grade E 11.
The Circular School is a new teaching and research program at the Karlsruhe University of Arts and Design, funded by the Foundation for Innovation in Higher Education. The program focuses on working with circular processes a****nd time-based materials, whose cycles of creation and reuse are intended to serve as a model for a new approach to organizing academic studies. Building on the Bio Design Laband its previous projects, the Circular School is developing a cross-disciplinary program that combines teaching, artistic and design research, site-specific material practice, and public outreach. Students are involved in these activities from their first year of study and learn through formats that go beyond the traditional seminar and semester structure. In cooperation with regional and national partner institutions, this creates a new space for learning and research both within and outside the university. The goal is to translate ecological and social responsibility into creative action and to further develop the HfG Karlsruhe as an open, networked, and experimental university.
The Program & Event Management position is responsible for the operational organization, logistical implementation, and administrative support of central program and event formats of the Circular School. It supports project coordination as well as the Bioregional Weaving, Digital Garden Keeping, and Material Cultivating areas in the organizational implementation of teaching, outreach, exhibition, and transfer formats.
Responsibilities include in particular:
- Operational project management within the ongoing Circular School program
- Operational organization, logistical implementation, and follow-up of workshops, lecture series, excursions, Summer Schools, exhibitions, public programs, and final formats in coordination with the project team
- Support with scheduling, appointment coordination, the project calendar, internal communication, filing, minutes, and organizational workflows
- Guest management, participant management, and communication with invited speakers, partners, service providers, and internal university offices
- Coordinating rooms, technical equipment, catering, travel, fees, contracts, procurement, and accounting in coordination with project coordination and administration
- Support with outreach and communication measures, invitations, event announcements, and public formats
- Contributing to the organizational implementation of annual exhibitions, conference and festival contributions, and other dissemination and transfer formats
- Maintaining contact lists, distribution structures, project overviews, and event documentation
- Support with budget tracking, administrative documentation, fund management, and contributions to reporting
- Coordinating student assistants in the area of event organization, documentation, and evaluation in coordination with the project team
We reserve the right to change the scope of responsibility.
- Completed university degree or relevant vocational training with professional experience, e.g. in cultural management, event management, project management, communication, design/cultural mediation, or a comparable field
- Experience in the organizational implementation of events, workshops, exhibitions, conferences, teaching formats, or cultural projects
- Very good knowledge of operational project management, scheduling, guest communication, logistics, and administrative organization
- Experience with university, cultural, third-party-funded, or research projects is an advantage
- Confident use of digital organization, communication, and planning tools
- Basic knowledge of budget administration, procurement, fee management, and travel organization is desirable
- Interest in art, design, sustainability, circular practices, bio design, and public mediation
- Very good written and spoken German and good English skills
- Independent, structured, reliable, and cooperative working style
- Strong communication skills, organizational talent, and enjoyment of working in an interdisciplinary team
- Willingness to work regularly on site in Karlsruhe and to occasionally work at evening events, exhibitions, weekend formats, or excursions
- International working environment
- Opportunities for mobile working and working from home
- Flexible working hours
- Professional development and training opportunities
- Support for your mobility with the JobTicket BW
- A highly motivated team eager to explore new paths
HfG Karlsruhe is committed to promoting greater cultural diversity and equality among its academic and administrative staff. Applicants with severe disabilities will be given priority where equally qualified.
Please submit your application, including your CV and the standard application documents incl. Portfolio (3-4 projects relevant to the position), via the online application form by June 17, 2026. Interviews will take place at short notice, tentatively on June 22–23 and June 29–30, 2026.
For information about the position, please contact Julia Ihls by email at [email protected]. Application costs (including travel expenses) cannot be reimbursed.
Information on the collection of personal data from the data subject pursuant to Article 13 GDPR can be found on our homepage under "Open Positions".
Please note that the German text version of the job advertisement is the legally binding version.
