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design assistant jobs near berlin, be

Assistant Cultural, Public Outreach and Administrative Officer

Botschaft von Irland
Berlin

Direkt bewerben

Details zur Stelle

Vollzeit
42.172,75 € pro Jahr

Qualifikationen

Microsoft Word
Microsoft Excel
Microsoft Outlook
Social Media Management
Grafik
Microsoft Office
Grafikdesign

Vollständige Stellenbeschreibung

Assistant Cultural, Public Outreach and Administrative Officer (Full-Time)

Our mission is to promote and protect abroad the values, interests and economic well-being of Ireland and its people. We do this under the political direction of our Ministers, through our staff at home and through our Embassy network abroad.

The Embassy of Ireland in Germany is seeking to recruit an Assistant Cultural, Public Outreach and Administrative Officer. The role requires experience or demonstration of potential in organisational work, administration, copywriting and communications. The successful candidate will be able to work to a high level in both English and German and will play a valuable role in the smooth operation of the Embassy’s cultural operations.

Roles and Responsibilities:

The precise range of duties will vary over time according to the needs of the Embassy, but will include the following:

Assistance with the development, logistics & administration of the Embassy’s cultural programme;
Attendance at and management of logistics for events, including liaising with property managers and service providers;
Assistance in the preparation of the Monatsbuch newsletter;
Draft press releases and public communications;
Bookkeeping and accounting support for cultural expenditure;
Translation and informal interpretation;
Graphic and Media design assistance;
Support for the Embassy’s visa processing function; and
Other administrative duties as they may arise.

Candidate Profile

The successful candidate will be a highly motivated, adaptable, and enthusiastic individual with a proven capacity to multi-task in demanding situations. They will be detail orientated with excellent organisational and communication skills. They will be able to conduct work in both German and English to a high level. Ideally, they should have a broad understanding and a passion for arts and culture. They should possess drive, ambition, and motivation to have new experiences working with a broad range of art forms. Furthermore, they will have strong problem solving skills and have a growth mind-set. They will become a part of a dynamic and fast-paced Embassy team and will have opportunities to develop their skills and gain hands on experience in arts and office administration in a multinational context. The successful candidate may also be called on to support the Consular and the wider administration team during particularly busy periods. The position will also involve undertaking occasional out of hours consular duty cover (up to four times a year), and other out-of-hours requirements for which time off in lieu may be claimed.

Essential Requirements candidates must be able to demonstrate:

Candidates must have a third level qualification in a relevant area, or a degree of work experience in a relevant area;
Work based examples of:

o Using excellent teamwork and communication skills;

o Demonstrating your aptitude for the management and delivery of results;

o Analysis and decision making;

o Specialist knowledge, expertise and self-development; and

o Drive and commitment.

Excellent written and oral communication skills in German and English. The candidate should be a native speaker of German or English and have a minimum C1 in the other language (a language test may be included as part of the shortlisting process);
Working knowledge of Microsoft Office Suite (Outlook, Word, Excel); and
The permanent legal right to reside and work in Germany.

Desirable Skills and Experience:

Strong knowledge of Irish and German arts and culture and a genuine passion and interest in culture.
Knowledge and experience of creating and managing social media campaigns.
An eye for design and some ability to use graphic design and / or media editing software.
Experience in public communications campaigns.

Terms and conditions of employment:

The successful candidate will be hired on a one-year fixed-term contractual basis and will be based at the Embassy of Ireland to Germany in Berlin;
The successful candidate will work on a full-time basis, 35 hours per week, Monday to Friday;
The annual leave entitlement is 26 days per annum;
The annual salary for the position is €42,172.75 per annum, paid locally on a monthly basis; an incremental pay-scale applies. Salaries are paid direct to a bank account, therefore, the successful candidate must have a bank account;
There will be a probationary period of 6 months; and
The position will also involve undertaking occasional out of hours consular duty cover (up to four times a year).

How to Apply:

The Job Description and Application for this position are available on our website (www.ireland.ie/en/germany/berlin/about/job-opportunities).

Please send your CV (max 2 pages), letter of motivation (max 1 page) and copies of two professional references (with contact details) and relevant academic, professional and language qualifications scanned into one PDF attachment by email to [email protected], with the subject line Assistant Cultural, Public Outreach and Administrative Officer Vacancy. The email size should not exceed 15 MB.

Applications must be received before 09:00 hrs. (Local time) on 08 July 2026.

(No applications will be accepted after this deadline. Please note that only short-listed applicants will be contacted.)

Selection Process:

Depending on the number of applications received, a short-listing of candidates to be called for a competency-based interview may be undertaken based on the Essential Requirements outlined above;
It is planned that interviews will be held in July;
A written test in English and German may be included as part of the recruitment process;
A second interview may be included in the recruitment process; and
A panel may be set up depending on the calibre of candidates.

General Data Protection Regulation:

All personal information received will be kept in line with GDPR guidelines.

Security Clearance for Local Staff:

Police security clearance will be sought in respect of individuals who come under consideration for appointment. Enquiries may also be made with the police force of any country in which the applicant under consideration for appointment resided. If unsuccessful, this information will be destroyed. If the applicant subsequently comes under consideration for another position, they will be required to supply this information again.

Please note that canvassing will disqualify applicants.

The Embassy of Ireland to Germany is committed to a policy of Equal Opportunity.

Job Types: Full-time, Temporary
Contract length: 12 months

Pay: 42.172,75€ per year

Work Location: In person

Direkt bewerben

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