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As our Office & People Operations Manager, your mission is to create an excellent workplace experience that enables our team to do their best work. You will own the day-to-day operations of our Berlin office, help strengthen our culture, and build the processes and environment that allow our company to scale successfully.
You will be the driving force behind a workplace that is organized, engaging, and people-centric ensuring employees feel supported, connected, and excited to be part of our journey.

Your Responsibilities

Office Management

Own the day-to-day operations and ensure a seamless workplace experience for all employees
Manage relationships with landlords, facility management, cleaning services, and other external vendors
Ensure compliance with workplace health, safety, and office-related regulations

Employee Experience & Culture

Foster a welcoming, inclusive, and engaging office environment that reflects our company culture
Plan and execute team events, offsites, and internal gatherings
Act as a trusted point of contact for employees on office and workplace-related matters

People Operations

Coordinate onboarding logistics and ensure every new hire has a seamless and positive start
Support employee lifecycle processes in close collaboration with the team leaders
Maintain and improve internal policies, documentation, and operational processes

Operations & Administration

Manage office budgets, vendor relationships, and operational expenses
Review and process invoices and support administrative workflows related to office operations
Coordinate business travel, visitor management, and other organizational logistics

Your Qualifications

We know that great candidates don't always meet every requirement. If you're excited about the opportunity and believe you can make an impact, we'd love to hear from you.

2 - 5 years of experience in Office Management, People Operations, Employee Experience, or a similar role in a fast-paced environment
Strong organizational and project management skills, with the ability to manage multiple priorities and stakeholders simultaneously
Excellent communication and interpersonal skills, with the ability to build trusted relationships across all levels of the organization
Experience managing external vendors, office budgets, contracts, and office operations
Solid IT skills and confidence using standard office software and productivity tools
Professional fluency in English and working proficiency in German (B2 level or equivalent)

Our Offer

A unique opportunity to grow with us and actively shape the future of engineering
The backing of leading venture capital investors who share our ambition to build a category-defining business
A commitment to transparency in how we communicate, collaborate, and approach career development and compensation
An unlimited employment contract from day one with a mutual three-month notice period
An office culture with flexible working hours and the option to work remotely on selected days
A modern office in the heart of Berlin near Alexanderplatz, featuring panoramic views from the 19th floor
A highly motivated and ambitious team, with regular company events, celebrations, and offsites
A comprehensive benefits package, including virtual shares, mobility and fitness budgets, complimentary drinks and snacks, and more
A signing bonus for candidates joining us directly from another employment

The Process

If you'd like to join our company, apply with your resume via our careers page or through a personal referral (other channels aren't supported). A cover letter isn't required, but you may include additional information if helpful. We aim to complete the process within two weeks.

We welcome and encourage applications from individuals of all backgrounds, ages, and cultural diversity.

About us

Dive CAE is a deep-tech software company headquartered in Berlin that provides advanced simulation software for engineering teams in various manufacturing industries incl. automotive, machinery, electronics, consumer goods and processing. We are on the mission to unlock fully autonomous physical product testing and validation via multiphysics simulation agents. These are driven by unique high-fidelity 3D simulation engines that are integrated in a scalable cloud-native enterprise platform to help engineers simulate what they could not before at a pace they've never seen before.

Our workplace is ambitious, friendly, and interactive – where challenges are embraced with the mantra
'It’s sometimes hard, but it’s always fun.' – Johannes, CTO.

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