20 beste Stellen als business administration – aktuell auf Personalsuche

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Office Coordinator (m/f/d) - Full-Time/Part-Time

Exolaunch
Berlin

Direkt bewerben

Details zur Stelle

Teilzeit | Vollzeit

Leistungen

Flexible Arbeitszeiten

Qualifikationen

ERP-Systeme
Eventplanung
Buchhaltungssoftware
Projektkoordination
Microsoft Office
Rechnungswesen
Wirtschaft

Vollständige Stellenbeschreibung

Introduction

Curious about the space sector and excited to support a team working on real launch missions?

Then Exolaunch might be the perfect place for you.

Exolaunch is a global leader in launch mission management, satellite integration, and satellite deployment technologies. With a decade of flight heritage and more than 790 satellites launched across 47 missions to date, Exolaunch leverages industry insight to tailor turnkey solutions that meet customer needs and respond to market trends. Exolaunch fulfills launch contracts for industry leaders, innovative startups, research institutions, government organizations, and international space agencies.

To support our Berlin headquarters at Potsdamer Platz, we’re looking for a full-time Office Coordinator (m/f/d) (with a possibility to join part-time) who enjoys keeping an office running smoothly, creating a welcoming environment, and helping colleagues with day-to-day needs. In this role, you’ll gain insight into the space industry while working in a dynamic, international setting.

If you enjoy variety, organisation, and being the go-to person in a modern workplace, we’d be happy to meet you.

Your mission

You will be the first point of contact for visitors and phone calls, leaving a professional and friendly impression. Your tasks include:but

Managing and optimizing office operations, including inventory, supplies, and coordination with external service providers
Organizing appointments, meetings, events, and business travel, and supporting internal projects
Acting as an all-round office helper: preparing refreshments, cleaning and resetting meeting rooms, maintaining kitchen and common areas, and proactively taking care of anything that needs doing.
Completing small errands and on-demand purchases such as fruit, pastries, or office essentials.
Handling communication with facility management, building security, service providers, and landlords
Supporting preparatory accounting tasks such as cost tracking, invoice processing, and maintaining internal systems
Planning and coordinating minor maintenance and repair work, ensuring tasks are executed properly
Researching and comparing providers and services to improve office efficiency
Managing office-related obligations such as rent, insurance, and other administrative matters
Preparing information and analyses to support strategic decisions

Your profile

Completed commercial training, degree in business, or equivalent qualification
At least three years of relevant professional experience, ideally in office administration, executive assistance, or a similar role
Excellent German and good English skills, both written and spoken
Confident use of MS Office and common business tools (e.g., accounting software, ERP systems)
Strong organizational skills, initiative, and a proactive, solution-oriented working style
Resilient, flexible, and a team player in a dynamic environment

Desirable:

Experience in event planning or project coordination
Knowledge of accounting or finance

Why us?

We offer you:

Competitive compensation package tailored to your experience and responsibilities
Subsidies for lunch, mobility, and special occasions, depending on eligibility
Flexible working hours and a friendly, collaborative atmosphere
State-of-the-art Office in the heart of Berlin at Potsdamer Platz
Access to an in-house fitness studio at the HQ
All necessary IT equipment and office tools to perform your role effectively
Complimentary drinks, snacks, and fresh fruit, plus a well-equipped office environment
Regular team gatherings, celebrations, and internal events

About us

Exolaunch, headquartered in Berlin, Germany with offices in the U.S., France, and Japan, is a global leader in launch mission integration and deployment technologies for small satellites. With a decade of flight heritage and over 670 satellites launched across 42 missions to date, Exolaunch leverages industry insight to tailor turnkey solutions that meet customer needs and respond to market trends. Exolaunch fulfills launch contracts for industry leaders, the world's most innovative start-ups, research institutions, government organizations, and international space agencies. The company develops and manufactures its own flight-proven and industry-leading small satellite separation systems, with the fastest-growing heritage on the market. Exolaunch promotes safe, sustainable, and responsible use of space and is committed to making space accessible for all.

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