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Executive Assistant to the President (F/M/X)

International Paralympic Committee -
Bonn

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EXECUTIVE ASSISTANT TO
THE PRESIDENT (F/M/X)
The International Paralympic Committee (IPC) offers the position of a full-time
Executive Assistant to the President (f/m/x) in an international and multicultural
team at the IPC Headquarters in Bonn, Germany, starting as soon as possible.

ABOUT THE IPC
At the IPC, we work as one team, aligned and focused on fulfilling our vision and
mission.

The IPC’s vision is for an inclusive world through Para sport. We believe that
Change Starts with Sport, and that the work of the Paralympic Movement is a
catalyst for driving social inclusion and advancing the UN Convention on the
Rights of Persons with Disabilities and the UN’s 17 Sustainable Development Goals.

The IPC, a purpose-driven non-profit association, is the global governing body of
the Paralympic Movement. We oversee the delivery of the Paralympic Games and
Paralympic Winter Games and serve as International Federation for five Para
sports. We enjoy a positive working relationship with the IPC Governing Board,
members of which are democratically elected every four years by the IPC General
Assembly. Since 1989, we have been creating change through sport with the
Paralympic Games and Paralympic athletes at our core.

The IPC seeks to use the influential global position of the Paralympic Movement
and the growing profile of Para athletes to challenge the stigma attached to
disability and empower social transformation.

ROLE
The role of the Executive Assistant to the President (f/m/x) is responsible to
provide high-level executive and administrative support to the IPC President to
ensure efficient, diplomatic, and professional coordination and delivery of
executive priorities and tasks. The grading of the role is Senior Manager.

Success in this role requires the ability and care to build a holistic and substantial
knowledge of the President’s goals and style of professional engagement,
understand how to balance the President’s time with the relevant priority of
commitments to members, stakeholders and projects, and proactively look for
ways to increase the efficiency, structure and effectiveness of the President’s
office processes and workflows. Success also requires knowledge and
understanding of IPC members and external stakeholders seeking access to the
President.

CORE RESPONSIBILITIES

Sets the tone of professionalism, fosters cooperative relationships, and

maintains productive communication between the President’s Office, IPC
member organisations, and Paralympic Movement stakeholders. This also
includes tracking action items and any other follow up required from these
engagements.

Ensures effective communication and smooth workflow between the

President, Governing Board, and the IPC’s Senior Executive Team, including
diplomatically managing information and matters that are often
confidential and sensitive in nature.

Proactively coordinates with various IPC departments to generate

speeches and content for press releases, as well as reports or stakeholder
correspondence on behalf of the President, including proofreading and
editing that is consistent with the IPC Style Guide.

On behalf of the President, and working with IPC staff and IPC member

organisations, proactively prepares and coordinates meeting materials
(agendas, briefing notes, schedules), email and written correspondence,
presentations, reports, and gifts.

Coordinates with the IPC travel team to prepare travel schedules and travel

arrangements for the IPC President, including identifying solutions for travel
disruptions, completes travel expenses, and administratively manages the
President’s travel budget.

CORE REQUIREMENTS

Five years of experience in a similar position.
Possess strong diplomacy, problem-solving, and relationship-building skills.
Respect confidentiality and routinely use sound judgement in decision

making.

Possess excellent organisational and project management skills.
Demonstrate a very high skill level for oral and written communication in

English (knowledge of other languages is an asset).

Ability to operate in a fast-paced and multi-cultural environment, handle

multiple tasks, prioritise and meet tight deadlines.

Detail-oriented and meticulous work manner, with the ability to work

independently.

Have a general interest in the mission and vision of the Paralympic

Movement.

Do you want to apply?

If you are interested and provide a good match with our requirements, please send
your CV and cover letter in English and in pdf to [email protected].

For this position, we will review applications and interview candidates on a rolling
basis.

The IPC is an equal opportunity employer, and we especially encourage individuals
with a disability and members of minority groups to apply; we support the
relocation process and provide transitional accessible accommodation. For
further information on the IPC, please contact us or visit our website under
www.paralympic.org.

We look forward to your application!

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