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Legal Team Assistant

Dechert LLP -
München

Jetzt bewerben

Details zur Stelle

Qualifikationen

Microsoft Powerpoint
Zweisprachig
Microsoft Word
CRM-Software
Microsoft Excel
Microsoft Outlook
Microsoft Office
Tippen

Vollständige Stellenbeschreibung

Essential job functions

Answer phones, transfer calls, take messages, establish conference calls and use voice mail
Handle written and electronic correspondence, including proofreading, organising and sending materials to clients
Prepare and process client bills and associated cover letters
Act as a mentor to team members, answer queries and provide training
Act as a team leader for departmental and firm projects and initiatives
Acts as an expert in the administration group, fielding questions from others and training less experienced colleagues as needed
Prepare new matter reports and update list of client/matter codes
Liaise extensively with lawyers, principals and clients, investigating and responding to requests where appropriate
Manage lawyers’ Outlook calendars, proactively preventing scheduling conflicts and facilitating solutions
Monitor and manage lawyers' time entries in iTimeKeep, coordinating with Dechert 24/7 for input and proactively resolving gaps ahead of billing cycles.
Monitor professional development requirements for principal
Create and update comprehensive contact information using Dechert CRM best practices
Make travel arrangements and complete travel and expense reports in Concur
Manage workflow and coordinate projects with office services
Schedule meetings, reserve rooms, coordinate video or audio equipment, and order food
Use MS Office in preparation of documents, spreadsheets and presentations
Utilise iManage document management system for all documents
Performs all other duties as necessary and as assigned by your allocated principal, Office Coordinator or line manager for efficient functioning of the Department, Office
and Firm
Maintain up to date handover notes to ensure consistent quality of service in case of absence

Interactions

The Legal Team Assistant will interact regularly with Firm Lawyers, paralegals and staff in facilitating the flow of all administrative work. The Legal Team Assistant will also interact, from time to time, with clients, counsel and court personnel. The Legal Team Assistant will work regularly with other Dechert departments such as Administration, Finance, Hospitality, Reception, Dechert 24/7, Facilities and Office Services, as well as members of all Dechert regional offices.

Knowledge, Skills and Abilities

Secondary level education required; university studies preferred
Previous legal secretarial experience in a large law firm and understanding of structure and best practices
English fluency at native or bilingual level
Typing 65wpm and proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
Excellent interpersonal and organisational skills
High attention to detail and ability to multi-task
Ability to prioritise and coordinate work
Ability to maintain confidential information
Ability to complete assignments within agreed deadlines by prioritising workload
Ability to assume responsibility with minimal supervision, making independent decisions within the scope of assigned authority
Ability to work independently and as part of a collaborative team
Ability to maintain confidential information
Ability and willingness to learn new skills as they become necessary
Practice and foster an atmosphere of teamwork and cooperation

This job description is intended to provide an overview of the role, and is not an exhaustive list of tasks and responsibilities.

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