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Facility Management Co-Ordinator (F/M/X)

International Paralympic Committee -
Bonn

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Vollzeit | Berufsausbildung

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FACILITY MANAGEMENT
CO-ORDINATOR (F/M/X)
The International Paralympic Committee (IPC) offers the position of a full-time
Facility Management Co-ordinator (f/m/x) in an international and multicultural
team at the IPC Headquarters in Bonn, Germany, starting as soon as possible.

ABOUT THE IPC
At the IPC, we work as one team, aligned and focused on fulfilling our vision and
mission.

The IPC’s vision is for an inclusive world through Para sport. We believe that
Change Starts With Sport, and that the work of the Paralympic Movement is a
catalyst for driving social inclusion and advancing the UN Convention on the
Rights of Persons with Disabilities and the UN’s 17 Sustainable Development Goals.

The IPC, a purpose-driven non-profit association, is the global governing body of
the Paralympic Movement. We oversee the delivery of the Paralympic Games and
Paralympic Winter Games and serve as International Federation for five Para
sports. We enjoy a positive working relationship with the IPC Governing Board,
members of which are democratically elected every four years by the IPC General
Assembly. Since 1989, we have been creating change through sport with the
Paralympic Games and Paralympic athletes at our core.

The IPC seeks to use the influential global position of the Paralympic Movement
and the growing profile of Para athletes to challenge the stigma attached to
disability and empower social transformation.

ROLE
The Facility Management Co-ordinator (f/m/x) is accountable to the Facility
Senior Manager and will be responsible for the smooth operation of the IPC
campus by coordinating facility services, ensuring safety and functionality, and
providing administrative and reception support (when required).

CORE RESPONSIBILITIES

Handle internal Facility Service Desk tickets and resolve issues in a timely

manner and coordinate and report facility-related incidents to the Senior
Facility Manager.

Maintain inventory of office furniture, office supplies and kitchen

consumables; maintain office and garden furniture, ensuring proper
functionality and appearance.

Coordinate office moves, desk changes, and space adjustments; ensure

conference rooms and shared office areas remain clean, orderly and ready
for use by conducting regular inspections.

Assist with the setup and coordination of internal events and act as

reception backup as needed.

Oversee and inspect outsourced facility services (e.g., cleaning,

maintenance, landscaping); ensure service quality, document issues, and
escalate or follow up on complaints as necessary.

Coordinate and follow up on planned maintenance and repairs with

external service providers and internal teams.

Inspect safety and emergency equipment (e.g., fire extinguishers, First Aid

kits) and maintain all related logs and documentation; support risk
assessments related to facilities, equipment, and building security.

Assist with safety trainings, fire drills, and emergency preparedness

exercises.

Perform daily inspections of the fitness room and equipment, report issues

or incidents, and coordinate safety and usage briefings for employees.

Track and analyse facility service metrics (e.g., response times, costs) and

identify and propose improvements for efficiency, cost savings, and service
quality.

CORE REQUIREMENTS

Passion for the IPC’s vision, mission, and values.
A minimum of 2 years of experience working in a service provider position,

ideally in a multicultural organisation.

Ideally completed commercial apprenticeship or relevant experience in the

areas of facility management or real estate administration.

Experience working in an international and multicultural context.
Service-oriented work approach.

Ability to follow guidelines and comply with procedures.
Excellent organisational and administrative skills.
Ability to work across multiple projects and maintain deadlines.
Very good verbal and written skills in English and German.
Proficiency in using basic project management tools such as Microsoft

Office 365.

Do you want to apply?

If you are interested and provide a good match with our requirements, please send
your CV and cover letter in English and in PDF to [email protected].

For this position, we will review applications and interview candidates on a rolling
basis.

The IPC is an equal opportunity employer, and we especially encourage individuals
with a disability and members of minority groups to apply; we support the
relocation process and provide transitional accessible accommodation. For
further information on the IPC, please contact us or visit our career website at
www.paralympic.org/careers.

We look forward to your application!

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