We’re looking for a Receptionist to join our team in Berlin, Germany in an on-site working mode. This is a part-time role on a 1-year fixed-term contract. In this position, you will provide professional front-desk service, ensuring a welcoming, efficient and safe office environment for employees and visitors. You will manage day-to-day operations across reception, office administration and vendor coordination, helping maintain smooth business processes and a positive workplace experience.
This role offers an opportunity to contribute to an organized, high-quality work environment while engaging with a diverse range of stakeholders.
Responsibilities
-
Ensure a user-friendly, safe and sustainable office environment, addressing necessary repairs promptly
- Offer professional reception services to visitors and handle incoming phone calls, providing clear responses and escalating inquiries when needed
- Conduct office orientation for new starters, including provision of equipment and induction support
- Arrange and manage meetings or conference calls, ensuring meeting rooms remain clean and functional
- Administer invoice processing, approvals and payment follow-ups while supporting general administrative tasks
- Coordinate with remote IT support and local accountant to ensure smooth office operations
- Monitor office expenses and manage supplier relationships to maintain cost-effective agreements
- Manage mail processes including distribution of incoming mail and organization of courier shipments
- Assist in planning and implementation of office events such as offsite meetings, conferences and team gatherings
Requirements
-
Previous front-of-house receptionist experience
- High standard of written and spoken German and English with a professional telephone manner
- Proficiency in Microsoft Office applications (Word, Excel, Outlook) and confident use of the internet
- Strong organizational skills with the ability to prioritize a busy schedule while maintaining attention to detail
- Effective communication and interpersonal skills to liaise with people at all levels
- Positive, proactive attitude in identifying issues early and responding to internal and external inquiries
- Resourcefulness, resilience and punctuality
- Ability to handle sensitive data with discretion
- Problem-solving mindset with willingness to propose improvements
We offer
-
30 days holiday per annum
-
Company Pension Scheme
-
Regular performance assessments
-
Discount on Fitness-First Black Membership
-
bitkom - Corporate Benefits
-
Employee Stock Purchase Plan (ESPP) (subject to certain eligibility requirements)
-
Learning and development opportunities, including in-house training and coaching, professional certifications, and courses
-
Friendly and enjoyable working team
-
Regular corporate and social events
-
Flexible and remote working opportunities
-
Award-winning workplace: Great Place To Work® certified in 2026, Kununu (Top Company 2022–2026), NewWork Business Award 2025 for outstanding culture, innovation and employee satisfaction.
