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Senior Administrative Assistant (m/f/d)

Adidas -
Herzogenaurach

Jetzt bewerben

Details zur Stelle

Vollzeit
vor 2 Tagen

Qualifikationen

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Microsoft Outlook
SAP
Microsoft Office
Master
Projektmanagement
Organisationstalent
PC-Kenntnisse

Vollständige Stellenbeschreibung

Adidas is an equal opportunity employer and we are committed to fostering an inclusive workplace. We welcome applications from people of all ages, genders (incl. gender identity), ethnic and social backgrounds, nationalities, sexual orientations, religions and beliefs, and those with apparent or non-apparent disabilities*. We do not tolerate harassment or discrimination toward any of our applicants or employees.

We actively encourage individuals with disabilities to apply and will provide reasonable accommodations throughout the recruitment process.

PURPOSE & OVERALL RELEVANCE FOR THE ORGANISATION:

Ensure the administrative support of the supervisor and the department.

KEY RESPONSIBILITIES:

Carrying out routine correspondence to ensure a timely and accurate response
Format, enter and edit various materials such as correspondence, memos, minutes, reports and confidential documents
Maintain and update files, records, organigrams and other graphics, subscriptions and publications
Answer and scan phone calls, check incoming mail and manage the department's email account
Support the team in creating announcements and newsletters
Assistance in the creation/revision of presentations
Planning internal and external meetings/conferences, including room bookings
Organize, coordinate and handle all travel for the team's staff, including flight and hotel bookings, visa applications, vehicle reservations and airport pickup arrangements, and resolve the usual problems in this regard on schedule.
Preparation of travel expense reports
Maintain the department's cost centers, including regular monitoring of budgets, release of invoices to ensure correct accounting processes
Most important contact person for information management (e.g. on the intranet), ensuring that the content of the intranet is up-to-date
Participating in and coordination of projects and tasks relevant to business development
Support and transmission of internal and external communication (partly confidential) during the entire project life cycle
Execution of operational tasks under the supervision of the respective assigning department
Support of the team and management

GENERAL TASKS:

Order office supplies
Administration of the purchasing platform with creation of shopping carts and orders. If required, request for quotations from internal and external suppliers. Creation and management of material and supplier data. Monitoring of purchase orders, goods-receipt entry and preparation for invoice verification.
Coordination and administration of investment applications and asset numbers as well as invoice verification in coordination with the SSC.
Administration of the Investment Request Workflow
Requesting investments (e.g. IT and communication support when applying for new laptops, mobile phones or Blackberrys) and rebooking invoices
Master data creation of temp. employees (< 1 year) and external employees in Self Service Tool
Coordination & administration of video conferences
Maintain the data system as instructed
Support in setting up new offices and relocations within the HQ
Maintenance of holiday planning for the team
Proofreading of documents/presentations
Understand, recognise and provide information on standards and procedures

AUTHORIZATIONS:

agreement with line manager

KEY RELATIONSHIPS:

Lokal: Sports Marketing Team, Legal, Finance/Controlling, GTM, Brand Marketing, Omnichannel Activation, PR, Digital Marketing; MOPs
Global: Global Sports Marketing, Senior Management; Legal
External: Various partners, agencies, consultants and other stakeholders in the area of responsibility

KNOWLEDGE, SKILLS AND ABILITIES

Advanced knowledge of Microsoft Office (especially Excel, PowerPoint, Word, Outlook)
Very good knowledge of written and spoken German and English
Good communication skills
A high degree of service orientation in dealing with internal and external interest groups and customers
Good project management knowledge and organisational skills
A good understanding of numbers
Good organizational skills
Advanced SAP knowledge
Advanced PC software knowledge
Advanced knowledge of new media & applications

REQUISITE EDUCATION AND EXPERIENCE / MINIMUM QUALIFICATIONS:

3 years of professional experience
Experienced and fully qualified/trained
Both theoretical and practical knowledge, including corporate policy and business practices
Basic knowledge in related fields of work

AT ADIDAS WE HAVE A WINNING CULTURE. BUT TO WIN, PHYSICAL POWER IS NOT ENOUGH. JUST LIKE ATHLETES OUR EMPLOYEES NEED MENTAL STRENGTH IN THEIR GAME. WE FOSTER THE ATHLETE’S MINDSET THROUGH A SET OF BEHAVIORS THAT WE WANT TO ENABLE AND DEVELOP IN OUR PEOPLE AND THAT ARE AT THE CORE OF OUR UNIQUE COMPANY CULTURE: THIS IS HOW WE WIN WHILE PLAYING FAIR.

COURAGE: Speak up when you see an opportunity; step up when you see a need..

OWNERSHIP: Pick up the ball. Be proactive, take responsibility and follow-through.

INNOVATION: Elevate to win. Be curious, test and learn new and better ways of doing things.

TEAMPLAY: Win together. Work collaboratively and cultivate a shared mindset.

INTEGRITY: Play by the rules. Hold yourself and others accountable to our company’s standards.

RESPECT: Value all players. Display empathy, be inclusive and show dignity to all.

AT ADIDAS, WE STRONGLY BELIEVE THAT EMBEDDING DIVERSITY, EQUITY, AND INCLUSION (DEI) INTO OUR CULTURE AND TALENT PROCESSES GIVES OUR EMPLOYEES A SENSE OF BELONGING AND OUR BRAND A REAL COMPETITIVE ADVANTAGE.

– CULTURE STARTS WITH PEOPLE, IT STARTS WITH YOU –

BY RECRUITING TALENT AND DEVELOPING OUR PEOPLE TO REFLECT THE RICH DIVERSITY OF OUR CONSUMERS AND COMMUNITIES, WE FOSTER A CULTURE OF INCLUSION THAT ENGAGES OUR EMPLOYEES AND AUTHENTICALLY CONNECTS OUR BRAND WITH OUR CONSUMERS.

JOB TITLE:

Senior Administrative Assistant (m/f/d)

BRAND:

LOCATION:

Herzogenaurach

TEAM:

Corporate Services

STATE:

COUNTRY/REGION:

CONTRACT TYPE:

Full time

NUMBER:

545445

DATE:

Jun 5, 2026

Jetzt bewerben

Erweiterte Suche

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