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business assistant jobs near berlin

Administrative and Financial Assistant

Embassy of the Republic of Mauritius
Berlin

Direkt bewerben

Details zur Stelle

Vollzeit
40.800 € – 45.600 € pro Jahr
vor 3 Stunden

Qualifikationen

Französisch
Buchhaltungssoftware
Englisch
Rechnungswesen
Deutsch

Vollständige Stellenbeschreibung

The Embassy of the Republic of Mauritius in Berlin is seeking a qualified, organised and motivated Administrative and Financial Assistant to join its team. This is an opportunity to work at the heart of a busy diplomatic mission, providing essential financial and administrative support to the Embassy, which represents Mauritius in Germany and, on a non-resident basis, in Austria, the Czech Republic, Poland and Turkiye. We are looking for a detail-oriented professional who combines sound financial know-how with strong administrative and organisational skills.

Location:

Berlin, Germany

Contract:

Permanent — German labour law

Hours:

Full-time, 40 hours per week

Salary:

€40,800 – €45,600 gross per annum

Start date:

As soon as possible

Closing date:

31 August 2026

WHAT YOU WILL DO

A. Financial Duties

Preparation of financial accounts and financial reports
Processing payments and invoices
Preparation of budget estimates and ensuring sound financial management of the Embassy's day-to-day operations
Preparation and submission of VAT refund applications, including subsequent follow-up with the German tax authorities
Updating and maintaining financial records
Liaising with banks, suppliers and landlords

B. Administrative Duties

Ordering stationery and equipment
Keeping and updating inventory records at the Embassy and residences of home-based staff
Assisting newly-arrived diplomatic staff with opening bank accounts, finding accommodation, and setting up telephone and other utility accounts
Coordination of travel arrangements for diplomatic staff within countries of accreditation
Supporting official visits and delegations
Drafting administrative/financial correspondence
Translating official documents into English
Handling telephone enquiries
Filing incoming and outgoing correspondence in a timely manner
Performing such other duties as directly related to the above or related to the delivery of expected outputs

WHAT WE ARE LOOKING FOR

Essential:

Diploma or equivalent qualification in Business Administration, Accounting/Finance, Office Management or a related field
Fluent German and English, written and spoken
Sound working knowledge of accounting and budgeting procedures
Proficiency in MS Office (Word, Excel, Outlook) and standard accounting software
Strong organisational skills and discretion in handling confidential information
Legal right to work in Germany

Advantageous:

Working knowledge of French
Bookkeeping or accounting certification
Prior experience in a diplomatic mission or public administration

HOW TO APPLY · CLOSING DATE: 31 August 2026

Send your cover letter in English (max. 1 page), curriculum vitae, passport photo, copies of qualifications, and evidence of German language proficiency to:

Email: [email protected] · Subject: Application — Administrative and Financial Assistant

The Embassy of the Republic of Mauritius is an equal opportunities employer and welcomes applications from suitably qualified candidates.

Only shortlisted candidates will be contacted.

The Embassy reserves the right not to fill the post, to withdraw this advertisement at any time, or to extend the closing date for applications without prior notice.).

Gehalt: 40.800,00€ - 45.600,00€ pro Jahr

Arbeitsort: Vor Ort

Direkt bewerben

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