We are looking for a detail-oriented and proactive Accounts Payable Specialist to support the implementation and operation of our new Coupa purchase ordering and invoicing system.
In this role, you will play a key part in ensuring system stability, accurate invoice processing, and a seamless transition to the wider Accounts Payable team. You will contribute to efficient AP operations and reliable financial reporting in a dynamic, international environment.
This is a one-year fixed term contract with the potential to be made permanent.
MEININGER is a unique Hotel product in different European cities, which combines the service and comfort of a budget hotel with an extraordinary interior such as a guest kitchen or a game zone. People of every age and origin are amazed by the central location, qualitative high-grade interior and fair prices. Thanks to our highly motivated team and a down-to-earth and living atmosphere, the MEININGER Hotels feel like a real home.
System Configuration, Testing & Operation
- Support the project team in configuring the Coupa invoicing module
- Assist in training OCR software to accurately capture invoice data
- Ensure the system complies with Accounts Payable standards and processes
Invoice Processing & Controls
- Perform invoice verification in line with applicable tax (VAT) regulations
- Ensure accurate account assignment according to USALI standards
- Post vendor invoices and manage account reconciliations
- Maintain vendor master data (creation and updates)
- Monitor and manage open items and ensure timely resolution
Reconciliation & Accuracy
- Conduct general ledger and subledger reconciliations
- Perform regular checks to ensure completeness and accuracy of data
- Validate system integration between invoicing tools and accounting ledgers
Continuous Improvement & Support
- Identify, monitor, and help resolve system issues with the project team
- Support testing and validation of system fixes
- Assist in creating documentation and training materials
- Drive process improvements across Accounts Payable operations
- 1–2 years’ experience in a similar Accounts Payable role within a European environment
- Experience with Coupa and/or Cisbox is ideal but hands-on experience with purchase orders and invoice processing systems (ideally as a key user or SME) is required.
- Strong understanding of accounting principles and VAT rules (corporate finance knowledge is a plus)
- Proficiency in ERP or financial ledger systems (ideally MS Dynamics)
- Familiarity with evolving systems and process improvements
There are many good reasons to join our MEININGER Team. We offer a professional work environment with creative leeway. Working with a dynamic team will offer you many chances for your personal development. We appreciate colleagues who can work independently and as part of a team, who can think out-of-the-box and who want to develop MEININGER with their own ideas and actions. If you are looking for a new challenge and want to be part of an international hotel chain, which is different from others, we would be happy to welcome you.
Please send us your application, including: CV, motivation letter, certificates, approximate salary expectation and potential starting date. We are looking forward to receiving your application!
Contact Person: VIvian Schneider and Rick Medford
