This position provides general administrative support across the site, assisting departments such as Finance, Human Resources and Operations, and working in close collaboration with different departments.
Responsibilities :
General administration
· Provide all-round administrative support for the UBP sites & Giesdorf site.
· Manage and follow up on documents, data and internal admin processes.
· Ensure accurate and structured administration.
· Act as a central contact point for HR & administrative questions.
· Administrative coordination between sites Finance & HR.
Finance-related
· Provide administrative support for accounting activities and financial data.
· Follow up on customer accounts and payments administratively.
· Process and verify incoming invoices accurately and timely.
· Support daily accounting tasks following internal procedures.
HR-related
· Be first point of contact for employees with questions about human resources and aligns with BE HQ.
· Support the Plant Managers in tracking of attendances and absences, daily follow-up of registrations (overtime, etc.) via the time recording system (Protime).
· Support administrative follow-up of personnel files and contract management.
Profile:
· Bachelor’s degree or equivalent through experience.
· Any experience in a similar role is a plus, but what matters most is your desire to work hard and succeed in your job.
or
· A first professional experience in a similar position in an (international) SME environment of preferably 3 years.
· Fluent in verbal and written communication German and English.
· Is expert in Excel and is strong with numbers. Is ready to master our own ERP package and/or other IT software programs.
· Highly developed, demonstrable skills in teamwork and people leadership. Has a hands-on mentality and a pragmatic mindset.
· Able to perform analysis, number cruncher.
· Can work in a multicultural and international environment.
· Acts as a confidential advisor and is pragmatic.
Ensuring compliance with the PGS Code of Conduct and relevant standards and legislation.
Job Type: Full-time
Work Location: In person
