Updated: 3/7/2024
Role Definition
Processes requisitions and provides support for purchasing, supply chain, sourcing, cost, price analyses and contract/purchase order generation.
Responsibilities
- Developing improvement plans to support buyers & professionals related to Response Time, Lean Targets Quality, Cost, Logistics, Development, and Management (QCLDM) to enable optimal and efficient operations.
- Performing analysis and maintenance of assigned processes that produce output excellence, builds expertise for the assign process area, and contributing to continuous improvement efforts.
- Supporting customers and customer proposal efforts with pricing information and supplier selection.
- Performing analytical and administrative tasks in support of purchasing strategic initiatives.
Degree Requirement
Degree or equivalent experience desired
Skill Descriptors
Data-Driven Decision Making: Knowledge of the data-driven decision-making process and associated tools and techniques; ability to gather and analyze data to make organizational decisions that align with strategic business objectives and goals.
Level Working Knowledge:
- Applies an assigned technique for data-driven thinking in a decision-making process.
- Discerns between "signal" and "noise" when interpreting data.
- Identifies, obtains, and organizes relevant data and ideas.
- Participates in the process of choosing KPIs and metrics to influence decisions.
- Utilizes the basic data collection and evaluation tools and techniques.
Analytical Thinking: Knowledge of techniques and tools that promote effective analysis; ability to determine the root cause of organizational problems and create alternative solutions that resolve these problems.
Level Basic Understanding:
- Names specific tools or techniques that can be used to support the analytical thinking process.
- Describes specific software applications or products used for business analytics.
- Gives examples of how analytical thinking has been used to resolve problems.
- Helps others research and learn more about business analytics tools and applications.
Effective Communications: Understanding of effective communication concepts, tools and techniques; ability to effectively transmit, receive, and accurately interpret ideas, information, and needs through the application of appropriate communication behaviors.
Level Working Knowledge:
- Delivers helpful feedback that focuses on behaviors without offending the recipient.
- Listens to feedback without defensiveness and uses it for own communication effectiveness.
- Makes oral presentations and writes reports needed for own work.
- Avoids technical jargon when inappropriate.
- Looks for and considers non-verbal cues from individuals and groups.
Project Management: Knowledge of effective project management strategies and tactics; ability to plan, organize, monitor, and control projects, ensuring efficient utilization of technical and administrative resources to achieve project objectives.
Level Working Knowledge:
- Provides input for Gantt or PERT charts or their equivalent to track project progress and status.
- Under guidance, plans and estimates simple projects.
- Assists in detailed project plans including cost, schedule, and resource requirements.
- Obtains information from stakeholders during the planning stage of a project.
- Produces standard project status reports.
Procurement: Knowledge of buying and procurement; ability to work with organizational strategies and practices, and use tools for buying goods, supplies, equipment and services needed to conduct business.
Level Basic Understanding:
- Identifies the major steps and critical paths in a purchasing cycle.
- Explains the basic concepts and responsibilities of institutional purchasing.
- Describes the major types of materials, products or services purchased by the organization.
- Identifies the basic tools used for maintaining procurement information and records.
Knowledge of a Specific Procurement System: Knowledge of the features, functions and operations of a specific procurement system; ability to develop and use tools, techniques, and practices for a specific procurement application.
Level Working Knowledge:
- Uses the system to process routine purchase orders and payments.
- Communicates with professionals to understand various procedures for a specific procurement system within the organization.
- Troubleshoots common applications or data problems for a specific procurement system.
- Uses software to monitor the status and shipment of orders.
- Maintains inspection records, photographs, and important documentation of procurement system.
Purchasing Tasks and Activities: Knowledge of policies, regulations and processes of purchasing; ability to use practices and procedures for procurement of materials, components, equipment and services.
Level Basic Understanding:
- Identifies the basic tools used for maintaining procurement information.
- Identifies major types of products or services purchased by the organization.
- Explains the basic concepts and responsibilities of purchasing tasks and activities.
- Describes established procurement processes and standards.
Logistics Management: Knowledge of the processes, tools and operational considerations for effective and efficient movement of goods and materials; ability to understand, predict and control the movement of goods, materials and supplies.
Level Working Knowledge:
- Uses tools, with guidance, to forecast delivery times, determine costs and assess performance.
- Works with logistics in a domestic environment.
- Maintains records of all shipments and invoices using an established system.
- Assists in the development of process flows to track lead time by activity.
- Participates in integrating logistics processes and developing effective networks.
