We are looking for a Site Assistant / Document Controller to support the project team on-site in Germany. The role will be mainly focused on document control, administrative support, and the management and follow-up of project documentation.
The ideal candidate will have previous experience in construction, engineering, industrial, or large-scale projects, with a good understanding of NCRs, Technical Queries, Defect Reports, and Punch Lists.
Key Responsibilities
- Manage, organize, and maintain project documentation and records.
- Support the management and follow-up of Non-Conformance Reports (NCRs).
- Coordinate and track Technical Queries (TQs) and ensure appropriate documentation and follow-up.
- Maintain and update Defect Reports and related records.
- Manage and monitor Punch Lists, ensuring outstanding items are properly recorded and followed up until closure.
- Maintain document registers, trackers, logs, and databases.
- Ensure documents are correctly filed, version-controlled, and easily accessible.
- Follow up with relevant project stakeholders regarding outstanding documentation and actions.
- Provide general administrative and document-control support to the site/project team.
- Ensure project documentation is maintained accurately and in accordance with project procedures.
Requirements
- Previous experience in Document Control, Site Administration, Project Administration, or a similar role.
- Experience working within construction, engineering, industrial, or infrastructure projects is highly desirable.
- Practical experience managing NCRs, TQs, Defect Reports, and Punch Lists.
- Strong organizational and administrative skills.
- Excellent attention to detail and ability to manage multiple documents and tasks simultaneously.
- Fluent English is required.
- German language skills are highly desirable.
- Previous experience working in Germany is an advantage.
- Candidates currently resident in Germany are preferred.
- Good knowledge of MS Office, particularly Excel and Word.
Gehalt: 1,00€ - 200,00€ pro Tag
Arbeitsort: Vor Ort
