Success in this role requires the ability and care to build a holistic and substantial
knowledge of the President’s goals and style of professional engagement,
understand how to balance the President’s time with the relevant priority of
commitments to members, stakeholders and projects, and proactively look for
ways to increase the efficiency, structure and effectiveness of the President’s
office processes and workflows. Success also requires knowledge and
understanding of IPC members and external stakeholders seeking access to the
President.
CORE RESPONSIBILITIES
- Sets the tone of professionalism, fosters cooperative relationships, and
maintains productive communication between the President’s Office, IPC
member organisations, and Paralympic Movement stakeholders. This also
includes tracking action items and any other follow up required from these
engagements.
- Ensures effective communication and smooth workflow between the
President, Governing Board, and the IPC’s Senior Executive Team, including
diplomatically managing information and matters that are often
confidential and sensitive in nature.
- Proactively coordinates with various IPC departments to generate
speeches and content for press releases, as well as reports or stakeholder
correspondence on behalf of the President, including proofreading and
editing that is consistent with the IPC Style Guide.
- On behalf of the President, and working with IPC staff and IPC member
organisations, proactively prepares and coordinates meeting materials
(agendas, briefing notes, schedules), email and written correspondence,
presentations, reports, and gifts.
- Coordinates with the IPC travel team to prepare travel schedules and travel
arrangements for the IPC President, including identifying solutions for travel
disruptions, completes travel expenses, and administratively manages the
President’s travel budget.
CORE REQUIREMENTS
- Five years of experience in a similar position.
- Possess strong diplomacy, problem-solving, and relationship-building skills.
- Respect confidentiality and routinely use sound judgement in decision
making.
