The Staff Accountant is responsible for supporting day-to-day accounting operations, with a strong focus on Accounts Payable, Accounts Receivable, reconciliations, collections, and financial reporting support. This role collaborates cross-functionally to ensure accurate financial records, timely payments, and efficient accounting processes while supporting audits and continuous improvement initiatives.
Key Responsibilities
Manage Full ‑ Cycle Accounts Payable
- Process vendor invoices accurately and timely
- Verify required approvals
- Code expenses to appropriate general ledger accounts
- Prepare and execute weekly payment run
Manage Full-Cycle Accounts Receivable
- Review and issue customer invoices
- Ensure proper sales tax position
- Apply incoming payments and reconcile customer accounts
- Maintain accurate and up‑to‑date AR aging reports
Lead Collections Efforts
- Monitor past‑due accounts and follow up with customers professionally
- Communicate clearly regarding outstanding balances
- Escalate collection issues as necessary to manageme
Perform Monthly Reconciliations
- Reconcile corporate credit cards, vendor statements, and AR/AP subledgers
- Investigate and resolve discrepancies in a timely manner
Maintain Vendor & Customer Records
- Ensure accuracy and completeness of vendor and customer master data
- Maintain proper documentation and compliance with company policies
Assist With Audit Requests
- Gather and organize supporting documentation for internal and external audits
- Maintain well‑organized financial records and files
Collaborate Across Departments
- Work with internal teams to resolve billing discrepancies
- Clarify purchase details and support operational stakeholders
Contribute to Process Improvements
- Identify opportunities to streamline workflows
- Assist in strengthening internal controls and best practices
