Job title: Event Support Staff (Event & Venue Specialist)
Location: Munich (Campus, Global Technology Company)
Employment Type: Full-time
Language: German and English
Work Site Type: On-site
My client is a leading global brand experience agency providing Content, Creative, Digital Technology, Management, and Insights services. For 30 years, they have utilised three flexible delivery models: Embedded teams, Corporate Campus operations, and a Full-Service Agency.
Managing 37,000+ annual projects across 110 countries, we serve over 130 brands, specialising in Fortune 500 companies within technology, finance, and healthcare. They are part of a broader global leader in event production.
Recent honours include industry Agency of the Year and major global awards for sustainability. Serve as a visible and approachable point of contact for event hosts and attendees within assigned event spaces.
What do you get to do
In this capacity, the ideal candidate would represent the the client brand as an implanted team member for a well-known technology company. The Event & Venue Specialist will consistently deliver exceptional concierge level service to our client through excellent operational and logistical facilities management. This position will be responsible for managing, supporting and/or executing the meticulous coordination of various "high touch" events within the client’s meeting spaces. The role requires strong operational understanding and advanced experience in event logistics and venue management.
Your Contributions
Central point of contact to facilitate the venue’s logistical needs including the coordination of catering, audio-visual, security, swag/collateral, and transportation
● Manage booking requests/room blocks utilising the client’s internal system and ensure calendar invitations are sent for prep meetings and speaker scheduling
● Provide on-site support on the day of the event, including assisting clients with registration processes, badge printing, and escorting guests to their designated locations.
● Administrative duties including supply management, event documentation and post event communications to key stakeholders
● Support on-site events as day of point contact for the client and customers
● Responsibilities associated with an event will include but may not be limited to: logistical and operational responsibility, establishing A/V, budget management, décor, staffing and catering
● Manage client expectations on logistical issues and escalate issues as needed
● SWAG management, keeping accurate inventory of all supplies and ensuring sufficient stock
● Liaise and build relationships across different levels within the immediate team and the client’s organisation; effectively work cross-functionally
● Work with the team to ensure adherence to client standards of operations
● Be responsible for accurate and timely reconciliation of events
● Be proactive with ideas and creative solutions
Equal Opportunity Employer
My client is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. All employment decisions are based on business needs, job requirements, and individual qualifications, without regard to race, colour, religion, origin, sex, age, disability, sexual orientation, gender identity, or any other protected status. We stand firm against discrimination and welcome candidates to discuss adjustments if needed.
Job Types: Full-time, Permanent
Pay: 44.000,00€ - 51.000,00€ per year
Work Location: In person
