You'll be the trusted right hand of our CEO. The mission is simple and high-leverage: reclaim 8+ hours per week of CEO capacity by owning calendar, inbox, and a set of recurring finance and operations workflows.
You'll be the single point of accountability for the CEO's time, the second pair of eyes on finance hygiene (AR, supplier invoices, expense reconciliation), and the gatekeeper that protects strategic focus from the daily flood of "30 minutes urgent" requests. You'll have direct visibility into how a HubSpot Diamond Partner is run from the top, working closely with the COO and the bookkeeping function.
You'll take full ownership of the CEO's calendar within 30 days. Every meeting accepted, declined, or rescheduled by you, never by the CEO
You'll run daily inbox triage so the CEO inbox is at zero by 09:00 each working day, with categorised follow-ups and drafts ready
You'll own recurring finance hygiene: weekly AR follow-ups for overdue invoices, monthly expense reconciliation, supplier invoice approval routing
You'll reclaim 8+ hours per week of CEO time, validated by quarterly time-tracking reviews
You'll coordinate quarterly leadership offsites and end-to-end logistics for client and board meetings
You'll maintain a single source of truth in HubSpot and Confluence for CEO commitments, so nothing falls through the cracks
You'll support travel and event coordination (2 to 4 trips per quarter) including booking, expense, and briefing packs
Must-haves
Direct experience as a 1:1 Executive Assistant to a C-level principal (CEO, COO, MD, founder), not just team assistant work
A personal, articulable system for inbox and calendar triage that you've used for at least 2 years
Comfort with finance-adjacent workflows: reading invoices, matching POs, AR follow-ups with German vendors and clients, working in tools like DATEV, Personio, and banking portals
Native-level German and full business English, capable of writing professional correspondence to clients, suppliers, and authorities without proofreading
Demonstrated discretion with C-level, salary, or personnel-sensitive information
Ability to commit to consistent on-site presence in Böblingen on the days the CEO is in office (typically 4 days per week)
Calm composure when multiple things break in the same hour
Nice-to-haves
Experience supporting a CEO in a fast-growing consulting or technology company
Working knowledge of HubSpot CRM (basic) for contact and meeting management
Prior experience coordinating leadership offsites or board meetings end-to-end
You'll report directly to the CEO and work in close coordination with the COO and the part-time bookkeeper. You'll also touch every part of the company, since CEO-level coordination naturally pulls you into Practice and Function leads (Consulting, Development & Technology, PMO, Sales, Finance, People & Culture). The role is positioned within the Office of the CEO, not in any single Practice or Function.
Core: Microsoft 365 (Outlook, Teams, OneDrive, Excel), HubSpot CRM, Confluence, Jira
Finance & Operations: DATEV, Personio, banking portals, expense management tools
AI Support: Claude AI for drafting, summarisation, calendar prep
Coordination: Standard travel and event booking platforms
Pension & Allowances: Company pension scheme via Allianz with graduated employer contribution from €50 to €290 per month, plus Lunchit meal allowance worth up to €100 per month
Health & Mobility: Business Bike Leasing, Urban Sports Club access at 8,000+ locations
Learning: Full Blinkist Business library (4,500+ books), 3 months of Babbel
Flexibility: Hybrid setup on the days the CEO is not in office, Spaces co-working membership
Culture & Tools: Flat hierarchies with literal direct access to CEO and Leadership, modern stack (HubSpot, Jira, Confluence, Claude AI), Corporate Benefits across 800+ brands
Thorit is one of Europe's leading HubSpot partners and a top business and technology consultancy. We combine strategic advisory with hands-on IT implementation, from CRM architecture to fully automated go-to-market infrastructure powered by AI and agentic systems.
Send your application via Ashby. A cover letter is optional, but a concrete example of how you've personally taken a chunk of work off a C-level principal (with a measurable before-and-after time saved) is required.
