The successful candidate for this position will be a 1099 contractor with Music Ministry International and be responsible for the following:
1. Contract Position Title. Catholic Religious Education (RE) Coordinator
2. Scope of Responsibilities.
2.1. The Catholic Religious Education Coordinator plans, coordinates, and implements religious education for the Spangdahlem AB Chaplain Corps. Serves as religious education resource person, advisor and coordinator for the Spangdahlem Air Base Catholic community by performing services in accordance with this Statement of Work (SOW).
2.2. The maximum time that may be expended to complete all duties in this SOW is 80 hours per month.
2.3. From here on the Catholic Religious Education Coordinator will be referred to as Coordinator.
3. Education and Experience Requirement. The Coordinator must:
3.1. Maintain healthy, functional interpersonal relationships with personnel including chapel staff, coordinators and parishioners. There will be zero tolerance for disrespect, harassment, or any other unprofessional behavior or activity that could adversely affect the Air Force or Air Force Chaplain Corps by eroding morale, good order, discipline, respect for authority, unit cohesion, or mission accomplishment.
3.2. Be able to provide services in a pluralistic and inter-faith chapel setting. Contract duties will be mostly Catholic in nature, with some ecumenical duties.
3.3. Have an understanding of and be able to work in a military structure and environment.
3.4. Be a confirmed Catholic in good standing with the church as required by the Archdiocese for the Military Services (AMS) Priests’ Manual, paragraph 1.7.8.
3.5. Have knowledge and experience in Catholic liturgical year, liturgy and ministries, and have one (1) year previous experience working or volunteering in a Catholic community. A degree in Education is preferred, but not required.
3.6. Be a certificated AMS Catechist, or obtain certification no later than 6 months after contract award. Continuing education must be completed at no cost to the government.
3.7. Have a proven ability to communicate effectively and clearly in spoken and written English.
3.8. Be proficient at using computers and publishing using software programs including Microsoft Windows and Microsoft Office, to include Microsoft Word, Microsoft PowerPoint, Microsoft Excel, and Microsoft Publisher, or obtain training/proficiency within 90 days after contract award on personal time.
3.9. Coordinator will not directly work in children's programs. The coordinator will supervise and oversee volunteers for and administration of said programs.
3.10. Coordinator will not perform duties in the same room as children without the parent present.
3.11. Coordinator must submit to a security investigation (usually NACI) with a sufficient adjudication for eligibility to access unclassified DoD computer networks. This position requires DoD NIPR access, therefore any finding that prevents access to DoD computer networks will result in a termination of services. Applicants who already have clearance sufficient for access are preferred, but not required. The required investigations will be initiated by the appropriate Security Manager, and conducted by the government at no cost to the coordinator.
4. General Responsibilities. The Coordinator will:
4.1. The environment in which this contract is implemented is a religiously pluralistic and sensitive arena of numerous faith groups and denominational traditions. The coordinator will accomplish the terms of the contract in compliance with the mission requirements and standards set forth and defined by the Department of the Air Force and the Air Force Chaplain Corps. Activities and behavior to the contrary are viewed as grounds for contract termination
4.2. Have a positive attitude and interact constructively with staff, coordinators, and volunteers.
4.3. Protect privileged communication in accordance with federal law. Under no circumstances may confidential matters seen or heard within the chapel facilities be disclosed. Confidentiality should always be implied, especially within the main chapel facility, bldg. 135.
4.4. Provide personal transportation. Valid registration, proof of insurance and a valid driver’s license are required to operate a privately owned vehicle on base.
4.5. Maintaining a neat, clean, and well-groomed professional appearance. Conservative business attire is required, unless featured events call for casual attire.
4.6. Not remove government-owned equipment removed from chapel facilities without prior approval of the Facility Manager. The coordinator is accountable for security and cleanliness of all facilities utilized in conjunction with their programs, including their personal office space. All keys and ID cards/passes will be returned on revocation or conclusion of this contract.
4.7. Comply with all Federal, State, and Local Laws and requirements and Air Force Instructions which apply to this position.
4.8. Comply with mandatory training required for all coordinators to include Protecting Sensitive Information, Cyber Awareness, Privileged Communication, Project Officer, Funds Handling, and Superintendent APF/CTOF training and maintain current training records.
4.9. Not conduct personal business in conjunction with services outlined in this SOW, or in chapel facilities. Personal childcare or pet care not in line with this document is expressly prohibited.
4.10. Coordinate with the Catholic Chaplain or designee to establish and post a minimum of 6 office hours at the chapel within normal duty hours (Monday-Friday 7:30 a.m. – 4:30 p.m.) and be present on Sunday during services/activities for the purpose of coordinating activities with the chapel staff and lay leadership. When performing services on a duty day, the coordinator will check in with the 135 front office upon arrival and prior to departure. Please note that additional hours may be required to meet this SOW. If hours must be changed due to special events, etc. a notice will be posted 14 days in advance. The Coordinator will submit a log sheet each month to the Catholic Chaplain in order to keep accountability.
4.11 Arrive at least thirty (30) minutes prior to the start of an event for which responsible.
5. Specific Responsibilities. The Coordinator will:
5.1. Develop, schedule, implement and monitor all Catholic Religious Education (RE) programs and activities. This includes, but is not limited to, assisting in the evaluation of the Catholic RE Program and its processes, coordinating volunteer support for any RE related programs, and planning and implementing improvements for program development with the approval of the Catholic Chaplain. Examples of specific programs include: Children’s RE, RCIA, Bible Studies, Vacation Bible School (VBS), Volunteer Appreciation, and other programs as identified in the 52 FW Chapel Annual Ministry Plan. Coordinator will not directly work in children's programs. The coordinator will supervise and oversee volunteers for and administration of said programs.
5.2. Be responsible for coordinating all facility, publicity, supply, and transportation requests with applicable outside agencies in support of a Catholic RE program. Prepare and submit facility use forms in accordance with chapel procedures. Collaborate with Protestant community as required for ecumenical activities, facility sharing needs, etc. Ensures that volunteers are available for RE support and that the facility is set up and returned to its previous state and ensures area(s) used are clean prior to departure. If an event is to be cancelled, ensure at least 2 weeks’ notice to chapel customers/base community, and that the cancellation is well publicized.
5.3. In consultation with the Catholic Chaplain, Cost Center Manager, Catholic program leaders and CTOF Account Manager, develop an annual calendar of events, Chapel Tithes and Offering Fund (CTOF) budget, appropriated fund budget, and core religious education curriculum. The budgets will include anticipated funds required for equipment, supplies, etc. This information is submitted in Dec for the following fiscal year, or as required by local Chaplain Corps operating procedures.
5.4. Provide comprehensive volunteer organization for all Catholic RE programs, in partnership with the Catholic Community Coordinator. Coordinator will:
5.4.1. Coordinate support for all Catholic RE and community wide events. Assist Catholic Chaplain to recruit and work with program leaders/volunteers to include: RE teachers, helpers, bible study leaders, catechists, CTOF offering counters, nursery attendants, youth sponsors, project officers, event setup crew, or any other duty required for the Catholic RE programs and activities. Catholic RE includes not only Sunday events, but also as needed special services and programs held at Spangdahlem or other locations not specified. Volunteers for non-Chaplain Corps religious programs and organizations do not fall under the coordinator’s scope of responsibilities.
5.4.2. Maintain records and input data into the volunteer database tracker (subject to the Privacy Act) to include family/individual information, volunteer status, and dates of training.
5.4.3. Provide or provide for volunteer training. Order all CTOF funded training materials, for example: literature, training forms, visual aids, etc.
5.4.4. Ensure all volunteers are compliant with DoDI 1100.21, AFI 52-101, and AFI 52-105 requirements prior to serving in programs. The minimum requirements for all Chaplain Corps volunteers, regardless of assigned duties are:
5.4.4.1. Completely filled out DD Form 2793, outlining specific duty positions and signed by the volunteer, IAW DoDI 1100.21.
5.4.4.2. Written volunteer position descriptions which mirror all duty positions listed on the signed DD Form 2793, IAW DoDI 1100.21.
5.4.4.3. Signed Privileged Communication Non-Disclosure Agreement (NDA) IAW AFI 52-101.
5.4.4.4. Signed statement of Superintendent/NCOIC Appropriated Funds (APF) and CTOF training IAW AFI 52-105. Must be renewed annually.
5.4.5. Additional volunteer requirements beyond those listed in 5.4.4 are based on the position of the volunteer:
5.4.5.1. If the individual will be working directly with youth below 18 years of age, monitor child care background checks to ensure the volunteer receives a background check for child protection purposes as described in DoDI 1402.05 and Spangdahlem HCOI 52-3. Ensure volunteers and subcoordinators prepare the proper background check forms. Route forms to appropriate agencies or security managers, verify that all processing actions are seen to completion, and file/maintain documentation.
5.4.5.2. If the individual will be counting collected CTOF offerings, ensure they receive annual CTOF fund counter training. Coordinator will assist the CTOF Account Manager to ensure two trained CTOF fund counters are available if donations are collected at any event/service IAW AFI 52-105 paragraph 4.10.2.2.
5.4.6. Ensure that volunteers receive recognition and support for their work. Keep proper records of attendance, volunteer worker’s time, and contributions for all Catholic RE ministries. Ensure an annual Catholic volunteer appreciation event (usually in the fall, after VBS) is placed in the annual budget and executed in coordination with the Catholic chaplain.
5.5. Provide at least two (2) teacher training sessions a year; Winter Training, January-March and Fall Training, July-September.
5.6. Coordinate and assist Catholic volunteers with the planning and carrying out of programs including the preparation and submission of facility use forms and CTOF request forms in accordance with chapel procedures; assist program leaders and laity in ordering goods and services in support of Catholic RE programs. Accepts or designate a representative to receive all product and food deliveries including weekends.
5.7. Form a religious education board with representatives for First Reconciliation/Communion Catechists, Confirmation Catechists, Sunday (Mass) Children’s Liturgy, Christmas Pageant, Youth Catechists, and Rites of Christian Initiation for Adults (RCIA) Catechists team. Empower these Catechists/Team members in their specific functions.
5.8. Draft publicity for programs as directed by the Catholic Chaplain. Prepare and submit/post information pertaining to the Catholic RE program to Public Affairs, base bulletin boards, splash
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screens, and other communication channels. Assist in the preparation of weekly parish bulletins for Catholic Chaplain Coordination, approval and publication. Prepare all RE announcements for the Catholic worship services.
5.9. Coordinate with the Catholic Chaplain to provide recurring sacrament classes. As a minimum, classes will be held for the following sacraments: First Communion, First Reconciliation, and Confirmation. Prepare all sacramental records with necessary documentation for the Archdiocese for the Military Services (AMS) in Washington, D.C. and assist with applicable AMS Bishop visit coordination. Coordinator will not directly work in children's programs. The coordinator will supervise and oversee volunteers for and administration of said programs.
5.10. Visit each RE class at least once a quarter or as requested by volunteer teachers. Coordinator will not directly work in children's programs. The coordinator will supervise and oversee volunteers for and administration of said programs.
5.11. Conduct RE registration and collect any required fees in conjunction with RE registration, primarily in August and September. Ensure that any funds collected are counted immediately by trained counters in accordance with AFI 52-105 and the local resourcing operating instruction.
5.12. Participate in weekend liturgies when Religious Education events are directly involved (Confirmation, First Communion, etc.). Coordinator will not directly work in children's programs. The coordinator will supervise and oversee volunteers for and administration of said programs.
5.13. Meet twice a month with the Catholic chaplain or his designee for program coordination, program responsibilities and approval.
5.15. Attend the Catholic Parish Advisory Council meeting, weekly chapel staff meetings (when requested by the Catholic chaplain), Quarterly Chapel Financial Working Group meetings and other meetings and training events as necessary in order to provide RE status report i.e. attendance, absences, funds expended, calendar, budget and facility requests.
5.16. Validate status of Catholic RE programs and projects 30 days prior to events.
5.17. Track enrollment and attendance and provide Catholic program statistical program data when requested. Submit after-action reports on special events/programs if requested. Store any documents used or developed for Chapel programs in a shared location (i.e. network drive) for future reference by the staff or coordinators.
5.18. Keep the assigned RE office and storerooms in a clean, orderly and safe manner. Manage all Catholic materials by ensuring they are properly stored, clearly categorized and labeled. Maintain an up to date inventory of resource materials and supplies; order as needed and maintain a list of all orders.
5.19. Jointly coordinate with the Protestant Coordinator to plan, coordinate and implement the administration of the Spangdahlem Chapel Education & Resource Center. This involves management of resources, monitoring of common areas, ordering materials/literature/supplies, and coordination (supervising, training and scheduling) of volunteer personnel to provide for an optimal resource center environment.
5.20. Serve as or recruit volunteer CTOF Project Officers for all RE program purchases. Submit AF Form 4356, CTOF Purchase Request to Account Manager no later than five duty days prior to
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the date the money is required for purchase. The AF Form 4362, Project Officer Report and all receipts shall be submitted to the Account Manager no later than 10 days following the conclusion of the event or program supported. CTOF reimbursements may also be utilized if preferred. Do not make any Project Officer or Reimbursement purchases prior to receiving authorization from the CTOF Account Manager via AF Form 4356.
5.21. Be accountable for opening and securing the chapel facility and other facilities used in conjunction with their programs.
6. Substitutions.
6.1 The coordinator will personally perform the services described above or coordinate performance by a substitute of equal or higher proficiency. The substitute must be approved by the Catholic Chaplain or their designee 14 days in advance. Subcoordinators must meet the requirements for the position as outlined in this SOW. Coordinator will not receive payment for services not provided, receive sick pay, medical coverage or compensatory time off.
Interested Candidates are requested to forward their resume together with three references (including one from a priest) from individuals who can attest to the candidate’s good work and steadiness. Candidates who do not possess the specific attributes/qualifications in "3. Education and Experience Requirement" above need not apply. This is a part-time position with compensation based on budget and the successful candidate’s experience and qualifications..
Apply online at this job board or you may apply directly at: https://music-ministry.jobsoid.com (scroll down to “Spangdahlem”). Your application must include three (3) references including one priest or pastor who can attest to your abilities as they relate to this job posting. References must include: name, title, organization, relationship to you, email address (necessary field) and phone number. Depending on security software, candidates are requested to monitor spam folders for further application communications from MMI.
