As a Senior Travel & Expense Manager, you will take full ownership of our global Travel & Expense (T&E) landscape and build a scalable, future-proof setup across the organization. With your deep expertise, you will establish clear standards, ensure compliance with country-specific regulations, and act as the go-to expert for all T&E topics.
A key focus of your role will be a project-driven setup phase, where you will design and implement a centralized, company-wide T&E solution, replacing fragmented tools and processes. With your hands-on mindset, you will drive structure, solve complex challenges, and shape a global T&E function while acting as a trusted advisor to stakeholders worldwide.
As a SaaS market leader in the ESG space, we are shaping a sustainable future together. Become part of our dynamic, fast-growing international SaaS unicorn and drive our finance function forward with your expertise and impact!
Travel & Expense Ownership
- End-to-end ownership of the global Travel & Expense (T&E) process
- Establishment, stabilization, and continuous optimization of a scalable T&E framework
- Development, implementation, and governance of global travel policies and standards
Project & System Implementation Focus
- Lead a project-based setup phase to build a best-in-class T&E environment
- Drive the selection, implementation, and rollout of a centralized T&E tool, replacing fragmented systems
- Ensure strong user adoption, process efficiency, and a seamless employee experience
International Policy & Compliance
- Ownership and application of country-specific travel expense regulations across all markets
- Ensure correct implementation of international rules (e.g., per diems in Germany, USA, Spain)
- Act as a subject matter expert for complex T&E topics and ensure compliance with local requirements
Stakeholder Management & Advisory
- Serve as the global point of contact for all T&E-related questions
- Advise internal stakeholders on travel expense policies, compliance, and best practices
- Translate complex regulations into clear, practical guidance for the organization
Process Integration & Finance Collaboration
- Ensure seamless integration of T&E processes into Accounts Payable and ERP systems
- Oversee correct account assignment, cost center allocation, and data quality
- Collaborate closely with Finance, HR, and international teams to align processes
Process Improvement & Digitalization
- Identify process gaps and drive continuous improvements
- Support standardization and scalability of finance processes
- Contribute to automation and digitalization initiatives within the finance function
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5+ years of professional experience in Finance Operations with focus on Travel & Expense or a closely related field
- A formal degree is not required – what matters most is your proven hands-on experience and deep expertise in Travel & Expense.
- Deep expertise in international Travel & Expense management and strong understanding of country-specific regulations
- Proven experience in building, transforming, or scaling T&E processes, ideally in a project or implementation context
- Hands-on experience with T&E tools (e.g., SAP Concur) and ERP systems (Oracle NetSuite is a plus)
- Strong ability to translate complex policies into clear and actionable guidance
- Excellent process mindset with the ability to design and implement scalable solutions
- Hands-on, execution-driven approach with a high level of ownership
- Strong communication and stakeholder management skills in an international environment
- Fluent in German and English
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A fast-growing B2B tech scale-up with unicorn status
- A purpose-driven mission, working with and for global industry pioneers to solve complex challenges
- Creative freedom through collaborative teamwork and an open communication culture
- Flexibility and strong team spirit through our hybrid working model
- Opportunities for personal and professional growth
- Sustainable mobility options for environmentally friendly commuting
- Team events and offsites with our global teams
- An inspiring work environment in Mannheim (and at our international locations)
osapiens develops holistic Software-as-a-Service solutions that help global companies ensure transparency, efficiency, and trust across their entire value chain. Through its cloud platform, the osapiens HUB, the company leverages innovative technologies, including artificial intelligence, to strengthen businesses while promoting human rights, ecological responsibility, and sustainable corporate governance.
Founded in 2018 and headquartered in Mannheim, Germany, osapiens works with around 2,500 companies in over 50 countries across industries such as consumer goods, automotive, fashion, pharmaceuticals, and medical products. The company is backed by Goldman Sachs and Decarbonization Partners, reinforcing its commitment to responsible, sustainable growth and has reached unicorn status in January 2026.
