JOB TITLE: Event & Venue Specialist
Location: Munich (onsite)
Language: Fluent English and German
WHO'S THIS WITH?
A global brand experience and event delivery agency.
This is a fantastic opportunity for an operational event professional who thrives in a fast-paced, multi-stakeholder environment, delivers an exceptional concierge level of service, and excels at cross-functional collaboration.
WHAT'S THE ROLE?
This is a hands-on, client-facing role for an event professional who knows how to deliver meticulous coordination and premium facilities management for high-touch campus events. You'll be managing a diverse portfolio of logistical needs across the venue's meeting spaces. Events typically range from 50 to 300+ guests and require a proactive, calm approach to handling evolving, fast-paced demands. You will work closely with internal teams and external providers while sharing knowledge to help the wider team work smarter and more efficiently.
WHAT DO I NEED TO BE GOOD AT?
- Logistical Coordination: Act as the main point of contact to facilitate catering, audio-visual setups, security,
budget management, décor, staffing, and transport.
- Host Collaboration: Align directly with event hosts to understand their objectives, mission, and audience, ensuring every delivery matches their strategic vision.
- Platform & System Management: Manage booking requests and room blocks using internal databases, coordinate calendar invitations for prep meetings, and schedule speakers.
- On-Site Execution: Provide high-touch, day-of support, including managing client registration, printing badges, escorting guests, and maintaining clean, safe, and professional surroundings.
- Inventory & Asset Control: Oversee premium branded merchandise (SWAG) management, keeping an accurate inventory and ensuring optimal stock levels.
- Post-Event Wrap-Up: Execute accurate and timely event reconciliation, manage administrative documentation, and handle post-event communications with key stakeholders.
WHAT SKILLS DO I NEED?
- You have around 2-4 years of experience in meeting coordination, corporate conference services, or practical
- You have a proven track record of coordinating events and conferences ranging from 50 to 300+ people.
- You are comfortable working cross-functionally with all levels of stakeholders and navigating large, complex databases.
- You are a resourceful, creative problem-solver who can execute tasks independently while remaining a highly collaborative team player.
- You are highly organized, with excellent time-management skills and the ability to meet strict deadlines under pressure.
- You are fluent in English & German and passionate about providing a world-class, concierge-level customer experience.
Gehalt: 44.000,00€ - 55.000,00€ pro Jahr
Arbeitsort: Vor Ort
