FSC works to take care of our forests and those who rely on them: by protecting plant and animal species, Indigenous Peoples’ rights, forest workers’ safety, and much more. We achieve this through FSC certification, ensuring forests around the world are responsibly managed.
The Student Assistant supports the Facility Manager in the day-to-day administrative and operational activities of Workplace Management. The role contributes to maintaining an efficient, safe, and well-organized working environment by providing administrative, logistical, and coordination support while gaining practical experience in facility and workplace management.
This position offers practical experience in workplace and facility management, vendor coordination, event logistics, office administration, procurement, and health and safety processes within an international organization.
Administrative Support:
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Provide day-to-day administrative support to the Facility Management Team.
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Maintain facility records, filing systems, inventories, and documentation.
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Assist with processing invoices, preparing petty cash documentation, and supporting credit card reconciliations.
Office Operations and Workplace Support:
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Support office moves, workstation setups, and workspace adjustments.
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Monitor office, kitchen, and facility supplies and coordinate replenishment.
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Help ensure common areas, meeting rooms, and shared workspaces remain organized and functional.
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Help prepare packing of brand and merchandise items.
Meetings, Events and Hospitality:
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Support the organization of internal meetings, workshops, and events.
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Coordinate meeting room bookings, room setup, catering, and hospitality arrangements.
Onboarding and Employee Support:
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Support the preparation of workstations and office equipment for new employees.
Health, Safety and Sustainability:
Source-to-Pay and Process Support:
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Support Facility-related Source-to-Pay (S2P) processes, including purchase requests, orders, invoice coordination, and process monitoring.
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Contribute to the continuous improvement of administrative and operational Facility Management processes.
Data Analysis and Reporting:
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Support data analysis, KPI reporting, and the preparation of management reports and presentations.
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Identify improvement opportunities through operational data analysis.
Continuous Improvement:
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Support the development of Workplace and Facility Management concepts, standards, and improvement initiatives.
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Conduct research and benchmark best practices to enhance workplace services.
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Start date: As soon as possible.
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Working hours: 20 hours per week (ideally across 3- 5 days per week).
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Duration: 12 months
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Remuneration: 14€ gross per hour.
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Location: FSC office Bonn, Germany (hybrid).
How to Apply
Please apply via our website by submitting your CV in English.
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Please include in your CV the information about your start and estimated end date (month and year) of your enrolment at the current University.
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Please do not send any photos of yourself.
Please note that we are reviewing all incoming applications on a rolling basis and will reach out to candidates who best meet the qualifications for the position.
We will confirm receipt of your application. Should you not receive a confirmation of receipt please check your spam filter and if you cannot find it there contact us at
[email protected]
Please be informed, that by applying for this position you automatically accept our Data Protection Information on processing your personal data.
We are looking forward to receiving your application!
