To start shortly, we are currently seeking for an
GENESIS – TEAM ASSISTANT (M/F/D)
You will be responsible for
- Supporting Genesis Design Europe in all administrative, operational and front-office functions
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Independently managing budget-related tasks including purchase orders (PO), purchase request tracking and year-end closing processes
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Supporting expense tracking, invoice coordination and financial reporting
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Acting as a central coordination point between internal teams and external partners/vendors
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Serving as the first point of contact for visitors, clients and external partners
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Managing visitor access procedures in accordance with company policies
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Handling incoming and outgoing mail, parcels and shipments between HQ and external stakeholders
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Overseeing general office management tasks (e.g. NDA handling, office supplies, onboarding support for new employees)
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Proactively identifying office-related needs and coordinating with relevant departments to resolve issues
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Arranging business travel (flights, accommodations, transportation) and handling expense reimbursement processes
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Maintaining reports and documentation related to administrative and organizational activities
Who we are looking for
- Vocational training or a degree in business administration, office management or a related field
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Minimum 2 years of experience as a Team Assistant, Personal Assistant or similar role
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Strong communication skills in Korean and English; German is a plus
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Proficiency in MS Office (Excel, PowerPoint, Outlook), additional systems/tools experience is an advantage
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Strong organizational skills with the ability to manage multiple tasks independently
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A proactive, reliable and service-oriented mindset
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Professional appearance and communication skills for front-facing (reception) responsibilities
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Strong coordination skills with the ability to work across functions and resolve operational issues
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Ability and willingness to work on-site in Beilngries (Germany)
- Comfortable working in an international and collaborative environment
Contact
For questions and details please do not hesitate to contact Ms. Herrmann.
We look forward to your detailed application.
