Long Description:
WHO WE ARE
AVI-SPL is a digital enablement solutions provider that transforms how people and technology connect to elevate experiences, create new value, and enable organisations to thrive and grow. We are the largest provider of collaboration technology solutions, which include our award-winning managed services.
Our highly certified industry experts and innovation leaders share a vision to help people work smarter and live better. We believe that success starts with a strong team and that an inclusive and diverse workplace moves us all forward.
WHAT YOU WILL DO
The Event Production Coordinator supports the planning, coordination, and execution of onsite, virtual, and hybrid productions for an established multinational pharmaceutical and biotechnology company. This role is responsible for:
-
Serving as the primary production contact for assigned events and meetings from intake through post-event follow-up.
-
Leading and executing virtual meeting and live event support across enterprise collaboration and streaming platforms.
-
Coordinating production logistics, technical workflows, and stakeholder communications for onsite, hybrid, and remote productions.
-
Partnering with client event teams, presenters, and technical resources to ensure successful delivery of business-critical events.
-
Supporting both standard virtual meetings and complex broadcast-style productions through proactive planning, production oversight, and live event execution.
DAY TO DAY RESPONSIBILITIES
Production Coordination
-
Coordinate and execute production support for live, virtual, and hybrid events through professional quality video, audio, lighting, streaming, and presentation delivery.
-
Meet with client teams and requestors to understand event scope, audience, technical requirements, and desired outcomes.
-
Serve as the primary point of contact for assigned events from initialconsultation through live event execution and post-event follow-up.
-
Provide recommendations on production workflows, platform selection, technical solutions, and creative enhancements aligned to event objectives.
-
Coordinate all technical production requirements and ensure compliance with established operational standards, processes, and policies.
-
Facilitate equipment rentals, supplemental production requirements, and coordination with third-party vendors or external speakers as needed.
-
Manage event documentation including production briefs, run of show documents, schedules, technical notes, and stakeholder communications.
-
Conduct technical rehearsals, speaker preparation sessions, and pre-event testing for audio, video, presentations, and connectivity.
-
Ensure all event assets, production environments, and meeting spaces are fully tested and operational prior to live events.
-
Oversee post-production activities including recording delivery, basic editing, reporting, and event follow-up documentation.
-
Organize event metrics, attendee feedback, and production reporting while identifyingopportunities for continuous improvement.
-
Participate in incident response, troubleshooting, and postmortem reporting for technical or operational issues.
Virtual Meeting & Live Event Support
-
Independently operateand support virtual meetings, webinars, town halls, and hybrid events across platforms including Microsoft Teams, Teams Town Hall, Zoom, Zoom Events, Vimeo, and similar enterprise technologies.
-
Perform producer, host, and administrator responsibilities during live meetings and broadcasts.
-
Launch and manage live events including countdowns, backstage coordination, breakout rooms, surveys, polls, and audience engagement tools.
-
Support live signal switching and presentation workflows including speaker view, content share, lower thirds, and multi-source layouts.
-
Monitor live event health and backend systems while proactively troubleshooting technical issues in real time.
-
Coordinate and manage communication between presenters, stakeholders, and technical teams throughout live productions.
-
Support recording workflows, stream monitoring, and content delivery for both live and on-demand distribution.
-
Ensure events are started, managed, and concluded according to operational standards and SLA requirements.
Team & Operational Support
-
Participate in recurring planning, scheduling, and operational meetings to ensure alignment across event teams and production resources.
-
Assistwith maintaining standardized processes, documentation, and workflow consistency across productions.
-
Support scheduling coordination and resource planning activities for assigned events.
-
Fill production support roles as needed, including basic audio, playback, presentation management, moderation, streaming support, or show calling responsibilities.
-
Contribute to continuous improvement initiatives focused on operational efficiency, production quality, and customer experience.
WHAT WE’RE LOOKING FOR
Must-have skills & job qualifications
-
Very good English and German language skills
-
3+ years of experience in live event production, event coordination, broadcast, audio/visual, virtual events, streaming, or similar production environments.
-
1+ years of experience supporting:
-
onsite, virtual, and hybrid live events
-
enterprise collaboration and streaming platforms
-
database, scheduling, or event management systems
-
Experience independently running virtual meetings, webinars, or live streamed events in enterprise environments.
-
Knowledge of traditional event production, broadcast workflows, and digital production technologies.
-
Familiarity with platforms such as Microsoft Teams, Zoom, Teams Town Hall, Vimeo, or equivalent technologies.
-
Strong organizational and communication skills with the ability to manage multiple simultaneous priorities.
-
Ability to maintaincomposure and professionalism during high-pressure live event situations
-
Ability to communicate technical concepts and production requirements clearly to clients and presenters.
-
Strong attention to detail with an understanding of what works effectively in live and broadcast-style productions.
-
Ability to work independently while collaborating effectively within cross-functional production teams.
-
Strong customer service mindset with an understanding of white glove executive support expectations.
-
Consistent proactive preparation and timelycommunication across multiple stakeholders and channels.
Nice-to-have skills
-
Knowledge of live streaming workflows, signal routing, video switching, and remote contribution technologies.
-
Experience supporting multilingual, hybrid, or large-scale enterprise events.
-
Experience in production roles including technical directing, playback operation, audio mixing, moderation, or editing.
-
Familiarity with event analytics, reporting, and SLA-driven operational environments.
-
College degree in video production, broadcasting, communications, event technology,or similar field.
OTHER REQUIREMENTS
-
Travel is requiredbased on requirements and location of productions and service needs including meetings at client offices and AVI-SPL offices.
MORE ABOUT US
AVI-SPL is an Equal Opportunities Employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, pregnancy, sexual orientation, gender identity, nationality, age or disability status.
