Office & Finance Administrator
Who are we
BESPIN is building a persistent eye in the stratosphere — a platform that stays overhead for months, bridging the gap between a satellite that passes over once every 90 minutes and a drone that lands after a few hours. We're based in Munich, plugged into Europe's deepest aerospace ecosystems. The team is small on purpose — every person builds.
What we are looking for
Someone who brings financial rigour and operational calm to a fast-moving deep-tech environment. You will own the finance function end-to-end and keep the office running so engineers can focus on building. Prior experience in a startup or fast-paced environment is a strong plus — priorities shift quickly here and we need someone who adapts without losing the details.
Finance & Accounting
· Bookkeeping, AP/AR, invoice processing, and payment runs
· Bank reconciliations, cash flow tracking, and monthly financial reports
· Expense management and employee reimbursements
· Budget tracking and variance analysis
· VAT returns, tax filings, and liaison with external accountants
· Payroll coordination including bAV, Sachbezug, and Deutschland ticket
· Grant spend tracking and support for audits and year-end close
Office Administration
· Vendor management, office procurement, and facilities coordination
· HR admin: onboarding/offboarding, personnel records, employment queries
· Travel booking, calendar management, and leadership support
· Document management and liaison with legal, insurance, and government bodies
Tools & Automation
· Proficiency in Microsoft Power Apps to build lightweight internal tools and dashboards
· Experience with Microsoft Power Automate to streamline workflows — approvals, notifications, data syncs
· Comfortable with the broader Microsoft 365 ecosystem (Excel, SharePoint, Teams)
· Familiarity with DATEV for German bookkeeping, tax, and payroll compliance
· Confident steering and rolling out business apps — HR, expense, document management, and e-signature tools — as the company's needs evolve
What we are not looking for
· A pure bookkeeper with no appetite for broader operational ownership
· Someone uncomfortable working independently without a large support team
· Someone who needs a slow, predictable environment — things move fast and change often
What we offer
· Competitive compensation
· Deutschlandticket, company pension (bAV), and monthly tax-free benefits (Sachbezug)
· An international, open-minded team that knows what they are doing
· Based in Munich
Job Type: Full-time
Pay: From 40.000,00€ per year
Ability to commute/relocate:
- 82131 Gauting: Reliably commute or planning to relocate before starting work (Preferred)
Application Question(s):
- Have you worked in a Startup and have experience setting up and operating the finance and Office operations ?
Experience:
- office administrator : 3 years (Preferred)
Language:
- German and english (Preferred)
Work Location: In person
