GAF Geospatial GmbH (GAF), an e-GEOS S.p.A. (Telespazio S.p.A./ASI) company, is a globally active provider of cross-platform geoinformation solutions and innovative Earth Observation applications. In addition to receiving and procuring satellite-based earth observation data, GAF holds a leading position in the areas of data processing and geo-consulting due to its 40 years of expertise. With an international and interdisciplinary team of experts, GAF sets standards for geospatial consulting, cloud- and AI-based data analysis, and satellite-based monitoring of the environment and natural resources in Europe and around the globe.
To support the CEO at our headquarters in Munich, we are looking for a highly capable, structured, and business-oriented
Executive Assistant to the CEO – Strategy Execution & Transformation
This role goes beyond classical executive support. It combines executive assistance with strategic analysis, project coordination, transformation support, and rigorous follow-through across key business priorities. Reporting directly to the CEO, you will help structure agendas, prepare decisions, coordinate strategic and operational topics, and ensure that important initiatives move forward with discipline and clarity. The role is well suited for a high-potential professional with strong analytical skills, sound business judgment, and the ability to operate effectively in a dynamic executive environment.
Your responsibilities:
CEO support and executive leverage
Support the CEO in structuring priorities, preparing decisions, and ensuring effective follow-up across strategic, tactical and operational topics
Prepare briefings, presentations, meeting materials, talking points, and executive summaries for internal and external use
Manage and coordinate action tracking for the CEO across key meetings, decisions, and business priorities
Help structure the CEO agenda in line with business priorities and execution needs
Act as a reliable and professional interface between the CEO and internal stakeholders
Strategy and decision support
Prepare analyses, synthesis documents, business cases, and decision papers to support leadership discussions
Conduct research on markets, competitors, customers, organisational topics, or selected strategic questions
Translate complex information into clear, concise, and decision-relevant materials
Support the preparation of board materials, shareholder documents, business reviews, and strategic updates
Help convert management discussions into practical next steps, workplans, and deliverables
Transformation and special projects
Support the CEO on transformation initiatives across organisation, processes, governance, and performance improvement
Coordinate selected cross-functional projects and ensure milestones, dependencies, and deliverables are tracked effectively
Prepare and support workshops, steering meetings, leadership reviews, and management routines
Identify bottlenecks, escalation points, and execution gaps and help drive resolution
Contribute to special projects linked to growth, operating model evolution, organisational development, or strategic change
Execution and follow-through
Monitor progress on CEO priorities and ensure actions are followed up consistently across teams
Build and maintain trackers, dashboards, action logs, and management overviews to improve transparency
Help strengthen management routines, reporting quality, and accountability across priority topics
Ensure that critical issues are surfaced early and that next steps are clearly defined and owned
Bring structure and momentum to ambiguous or fast-moving topics
Leadership meeting and governance support
Prepare Executive Committee meetings, leadership reviews, offsites, and selected internal governance formats
Coordinate inputs across functions and ensure high-quality preparation of agendas, materials, and follow-up
Document decisions, actions, and responsibilities clearly and concisely
Support consistency and discipline in management communication and follow-through
Help professionalise internal governance mechanisms and decision preparation
Communication and stakeholder coordination
Draft internal and external messages on behalf of the CEO where appropriate
Support the preparation of speeches, all-hands content, leadership messages, and selected stakeholder correspondence
Interface professionally with senior internal stakeholders, external partners, and selected customer-facing contacts where relevant
Ensure communication is clear, well structured, and aligned with executive expectations
Represent the office of the CEO with discretion, reliability, and high professional standards
Your profile:
Master degree in Business Administration, Economics, Management, Political Science, International Relations, Engineering, or a related field
First relevant professional experience in strategy, consulting, project management, business operations, finance, transformation, or executive support in a demanding environment
Strong experience in preparing presentations, executive documents, analyses, and structured decision support materials
Proven ability to coordinate multiple stakeholders and workstreams in parallel
Strong analytical and conceptual skills with the ability to structure complex topics clearly
High level of confidence in working with senior stakeholders and handling confidential topics
Strong command of PowerPoint, Excel, and common productivity tools
Very good written and spoken German and English; further languages are an advantage
Personal strengths
Highly structured, reliable, and execution-oriented
Strong analytical mindset and sound business judgment
Proactive, solution-oriented, and able to work independently
Professional, discreet, and trustworthy in sensitive environments
Strong communication and synthesis skills
Calm under pressure and effective in dynamic settings
Able to combine attention to detail with a strong sense of priorities
Collaborative and effective across different functions and seniority levels
Desirable background:
Experience in a strategy consulting, corporate strategy, transformation, or chief of staff-related environment
Exposure to executive-level reporting, board preparation, or shareholder materials
Experience in an international, interdisciplinary, or technology-driven business
Familiarity with project-based or matrix organisations
Interest in organisational transformation, business growth, and leadership processes
What we offer:
A visible role with direct exposure to the CEO and key business priorities
The opportunity to work on strategy, transformation, special projects, and executive decision support in one role
Broad insight into company management, cross-functional coordination, and leadership processes
An international and interdisciplinary working environment
Training and development opportunities because your experience and knowledge count
A respectful, friendly, and modern working environment with a leadership style based on trust
Flexible working hours and the opportunity to work from home within the framework of our regulations
Workation: temporary work from abroad depending on individual and legal requirements
An attractive Munich location with excellent public transport connections and strong outdoor and leisure options nearby
A range of additional benefits, e.g., public transport contribution (job ticket), company pension scheme (optional), travel health insurance (worldwide), occupational health management and more
Further information:
Place of work: Headquarters in Munich
Full-time position (40 hours per week)
Permanent position, available to start as soon as possible
Then we look forward to receiving your application. Please send your application and any other useful supporting documents, along with your (gross) salary expectations and your earliest possible availability to start, to
[email protected].
Please state “Executive Assistant to the CEO” as the subject.
Contact:
Recruiting-Team
[email protected]
phone: +49 89 12 15 28 0
Arnulfstr. 199 • 80634 Munich• https://www.gaf.de
