The Administration Assistant operates within established processes and systems, providing reliable execution of defined tasks while supporting the broader production team. The role contributes to the efficient delivery of creative projects through strong organizational discipline, attention to detail, and effective support of day-to-day operations.
Administrative & Financial Coordination
Project & Workflow Support
- Provide administrative support across multiple active production projects, ensuring tasks are completed within agreed timelines.
- Use Workfront, Monday.com, and similar tools to update tasks, track progress, and maintain project visibility.
- Support the Creative Production Project Coordinator in maintaining accurate schedules and workflow data.
- Ensure project information and documentation are consistently updated and accessible within systems.
Support correlation, VIO, and IP approval processes by uploading files and required information to designated systems, tracking approval status, and coordinating with content creators and the correlation manager to ensure timely progression through review workflows.
Data Management & Reporting
Departmental Support
Scope & Impact
- Works under the guidance of the Creative Production Project Coordinator within clearly defined processes and systems.
- Responsible for the accurate execution of recurring administrative and financial tasks that support production operations.
- Contributes to team efficiency by ensuring data integrity, document organization, and process compliance.
- Limited decision-making authority; escalates issues or exceptions as needed.
- Impact is primarily operational, supporting the successful delivery of multiple concurrent projects.
Preferred Attributes
Work Location: This is a fully on-site position requiring daily attendance at the office in Frankfurt, Germany. Hybrid and remote work arrangements are not available for this role.
