We’re flexible! We’re happy to receive applications in English or German.
The position is located in Eschborn and temporary limited to August 2027
Join our dynamic IT Portfolio Management team, empowering and guiding our delivery organization to create value. You support the EEX IT Executive Office through the reliable ownership of core administrative, bureaucratic, and governance‑related processes. With a strong focus on time and workforce administration, process documentation, compliance, and system integrity, you ensure stable and transparent operations across the organization. As a trusted process owner, you maintain structured workflows in SAP and related tools, support employee and IT administrative processes, and provide continuity during organizational or tooling changes. Through disciplined execution, deep procedural knowledge, and a collaborative mindset, you contribute to operational excellence and long‑term stability within the IT Executive Office.
Your tasks:
Own and manage time-related administrative processes for internal and external staff, including time booking structures, working time records, and related governance
Ensure compliance with company policies and labor regulations covering working hours, holidays, sickness, shift planning, and overtime
Support stable system usage through structured maintenance and documentation
Maintain and continuously improve standardized administrative processes, ensuring clarity, consistency, and audit readiness
Own process documentation, guidelines, and FAQs, supporting transparency, knowledge continuity, and stable operations across teams
Manage and document employee-related administrative workflows, such as reimbursement, travel, and expense processes, in alignment with internal controls and policies
Serve as a procedural point of contact for questions related to these administrative processes
Oversee administrative processes related to non-strategic IT goods, services, and tools, ensuring adherence to IT and procurement standards
Manage subscriptions and access administration for platforms and tools (e.g., knowledge or content platforms), ensuring controlled and transparent usage
Support the implementation and adoption of new tools, processes, or organizational changes affecting multiple teams by providing structured administrative and documentation support
Ensure operational continuity during transitions through reliable process ownership and institutional knowledge
Contribute to the reliability, continuity, and efficiency of IT Executive Office operations through disciplined execution and experience-based process ownership
Actively support collaboration, knowledge sharing, and a stable team operating model
After all, we value the exchange of ideas, being there for each other and encouraging each other to become better. We call it: the exchange mindset.
Your skills:
Several years of professional experience in administration, operations, PMO, workforce administration, HR operations, or a comparable support function
Proven experience managing and improving administrative processes, documentation, and governance-related activities
Experience working with SAP and other enterprise tools; strong affinity for systems and data quality
Good understanding of workforce administration, and employee-related administrative processes
Strong organizational skills with a structured, reliable, and detail-oriented mindset
Excellent communication and stakeholder management skills, with the ability to collaborate across teams and seniority levels
Proficiency in Microsoft 365, particularly Excel, PowerPoint, Outlook, Teams, and SharePoint
Knowledge of Jira and Agile methodologies is a plus
Fluent English required; German and/or French is a strong plus
Why join us:
Attractive salary package with many advantages such as childcare, meal allowance, job ticket, sports and leisure events
Flexible hybrid work concept and flexible working hours
Personal development through extensive training opportunities
A place in a dynamic and international team within EEX Group and Deutsche Börse Group
A long-term perspective in the constantly growing and evolving energy industry
Bespoke onboarding plan
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Welcome
to our World.
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Hello from EEX. As a leading commodity exchange in Europe, we develop, operate and connect the markets for global energy and commodity trading from Oslo/Stockholm and 24 other worldwide offices. What’s the secret to our success? We are an expert team of dynamic individuals that drive forward exciting projects while sharing experiences, celebrating success and creating memories, together.
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