Role description
Office Relocation Coordinator (German Speaking) (M/F/D)
Location: Baden-Baden, Germany
Work Model: Hybrid (2-3 days per week onsite in the Baden-Baden office)
Part-Time: 20- 25 hours per week
Contract Type: Fixed-Term Contract (6 months)
Language Requirements: Fluent German and English
About the Role
We are looking for a German-speaking Office Relocation Coordinator to support a major office relocation programme in Baden-Baden.
With employees transitioning to a new office location in early 2027, you will play a key role in coordinating relocation activities, engaging stakeholders, managing project communications, and ensuring a smooth transition for employees and business functions.
Working closely with teams across Real Estate, Facilities, IT, HR, Finance, and external vendors, you will help drive office readiness activities and keep stakeholders aligned throughout the relocation journey.
This is a hybrid role requiring 2-3 days per week onsite in Baden-Baden, with flexibility to work remotely on other days.
Key Responsibilities
- Coordinate office relocation activities, timelines, milestones, and action plans.
- Track progress, identify risks, and ensure key deliverables remain on schedule.
- Support project governance, reporting, and stakeholder communications.
- Facilitate collaboration between local and global teams involved in the relocation programme.
- Organize project meetings, maintain action logs, and follow up on outstanding activities.
- Prepare status updates, presentations, reports, and project documentation for leadership teams.
- Liaise with internal departments including Facilities, IT, HR, Finance, and external suppliers.
- Support office readiness activities to ensure a seamless move for employees.
- Help coordinate employee communications and change-related activities throughout the relocation.
- Ensure project information is up to date and accurately communicated to stakeholders.
What You'll Bring
- Previous experience in a Project Coordinator, Relocation Coordinator, Workplace Coordinator, Business Support, or Programme Support role.
- Experience supporting office relocations, workplace transitions, facilities projects, business change initiatives, or operational programmes.
- Strong organizational and multitasking skills with excellent attention to detail.
- Ability to manage multiple stakeholders and coordinate activities across different teams.
- Strong communication and interpersonal skills.
- Confident working independently in a hybrid and international environment.
- Proficiency in Microsoft Office, particularly Excel, PowerPoint, Outlook, and Teams.
- Fluency in German and English, both written and spoken.
Nice to Have
- Experience working within corporate Real Estate, Facilities Management, Workplace Services, or Change Management environments.
- Experience coordinating vendors and external service providers.
- Familiarity with project tracking and reporting tools.
Hurry & apply for a more detailed conversation!
#UST
Skills
Project Coordinator, Relocation Coordinator, Workplace Coordinator, Business Support, Programme Support, office relocations, workplace transitions
About UST
UST is a global digital transformation solutions provider. For more than 20 years, UST has worked side by side with the world’s best companies to make a real impact through transformation. Powered by technology, inspired by people and led by purpose, UST partners with their clients from design to operation. With deep domain expertise and a future-proof philosophy, UST embeds innovation and agility into their clients’ organizations. With over 30,000 employees in 30 countries, UST builds for boundless impact—touching billions of lives in the process.
